Main area: Specialised Cancer Services
Grade: NHS AfC: Band 4
Contract: Permanent
Hours: Part time - 30 hours per week (4 days a week)
Job ref: 190-8887-DIR
Employer: Sheffield Teaching Hospitals NHS Foundation Trust
Employer type: NHS
Site: Weston Park Hospital
Town: Sheffield
Salary: £26,530 - £29,114 pa/pro rata for part time staff
Salary period: Yearly
Closing: 05/03/2025 23:59
NHS AfC: Band 4
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes, health and wellbeing packages, and financial support systems.
Job overview
This is an exciting opportunity to work at the heart of the Weston Park Cancer Centre, assisting in rota coordination and managing resources within the non-surgical oncology department across a range of Tumour Sites.
Main duties of the job
1. To assist in delivering the appointment, rotation, induction, and transparent deployment of clinical staff to deliver resilient clinical services.
2. To action processes for planned leave and unplanned leave.
3. To create and maintain an up-to-date electronic rota of clinical and inpatient activities.
4. To support clinical staff with accurate payment for extra contractual activity.
5. The role will involve deploying administrative services in support of clinical service teams and assisting the clinical service teams in the delivery of performance metrics.
6. To support the continual improvement of hospital services to ensure the best possible care for patients and a brilliant place to work for team members.
Working for our organisation
The service provides a multi-tumour site non-surgical oncology service primarily to the populations of South Yorkshire and North Derbyshire, delivered in partnership with a network of hospitals.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Experience
* Relevant experience working within health services in either a secretarial or clerical capacity.
* Experience of using computerised information systems and Patient Administration Systems.
* Experience of database/spreadsheet management.
* Experience of coordinating a rota.
* Experience of coordinating planned and unplanned leave.
Qualifications
* Knowledge of the full range of administrative policies and procedures, acquired through training and relevant experience.
* Educated to GCSE standard, including English language at Grade C/4 or above or equivalent experience/qualifications.
* OCRIII word processing or equivalent.
Skills and Knowledge
* Ability to communicate sensitive and/or complex information clearly and effectively with staff at any level, both verbally and in writing.
* Ability to produce brief reports including numerical information.
* Ability to prioritise effectively, including when working to tight deadlines.
* Competent to interpret basic numerical information.
* Demonstration of confident skills using Microsoft Office packages, including Word & Excel.
* Ability to keep accurate and appropriate staff records.
Personal Qualities
* Ability to solve problems.
* Ability to be flexible when task priorities need to be amended.
* Ability to remain level-headed in a fast-paced environment.
The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community.
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