Gleeds is an award-winning, global construction consultancy with over a century of success in the Built Environment. Our impartial advice helps clients maximise return on investment, from site acquisition to project completion. With over 135 years of construction intelligence, we offer unparalleled insight across all sectors, helping clients deliver real value from their assets.
About the Role
We are seeking an Assistant Bid Coordinator to support our Bristol team with bidding and administrative support services. Your responsibilities will include providing bid support for key tenders for projects & frameworks, supporting the wider office team with administrative tasks, managing day-to-day office matters, and offering PA support to directors within the office.
The ideal candidate will possess excellent communication and IT skills, be confident in dealing with all levels of internal and external contacts, and demonstrate flexibility in working hours. While this role is primarily full-time, we are open to discussing flexible start/finish times and hours per week.
Responsibilities
1. Managing general office duties including telephone routing, diary management, meeting arrangements, and office housekeeping.
2. Taking messages and handling correspondence.
3. Typing and word processing, including dictation.
4. Attending meetings and recording minutes.
5. Filing and organizing meetings.
6. Using various software packages.
7. Assisting in preparing bid documents and fee proposals.
8. Booking transportation and accommodation.
9. Managing databases and administrative procedures.
10. Liaising with staff, suppliers, and clients.
11. Preparing letters, presentations, and reports.
Benefits
* Opportunities for career development and growth.
* Contributory pension scheme.
* Employee Assistance Programme.
* Global travel scholarship programme.
* Flexible working arrangements.
About You
Candidates should have proven experience in secretarial or administrative roles supporting a team. You should be detail-oriented, able to manage your time effectively, and meet deadlines. We seek an organized, proactive team player with a positive attitude, capable of thriving in a fast-paced environment.
Previous experience in a professional service or the building/property industry is preferred. You should have intermediate to advanced skills in Microsoft Office, especially Word, PowerPoint, and Excel. Experience with Adobe Design Package is an advantage. A business administration or marketing qualification and GCSE in English are desirable.
About Us
At Gleeds, we influence the way people live, work, and travel worldwide. Delivering iconic projects for renowned clients, our teams solve complex problems shaping the future of the built environment. We value creative thinking and diverse perspectives, aiming to leave a positive legacy through our core values: commitment to clients and people, creativity and realism, professionalism with personality.
We are an equal opportunities employer, embracing diversity and flexible working arrangements to support work/life balance. Gleeds is also a Great Place to Work certified employer.
#J-18808-Ljbffr