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Carries out reception tasks, organization of meetings, logistics, events, formatting of specific or general documents in response to the expectations of his/her manager and/or his/her department.
Person Specification
• Previous administration and office management experience.
• Ability to communicate with a diverse range of individuals at all levels and using a range of methods including face to face, telephone, and email.
• Previous invoicing system experience.
• Strong IT skills.
• Excellent organisational skills, including the ability to effectively prioritise workload to meet deadlines.
• Proven ability to work to changing deadlines and able to multi-task.
• Ability to work on own initiative and as a team member, providing support to the team as and when necessary.
• Excellent attention to detail.
Key Responsibilities
* Manage the phone lines.
* Provide information and guidance to external and internal company contacts.
* Manage mail, travel, consumable orders.
* Prepare and organize meetings.
* Be responsible for the administrative management and formatting of certain files: various dashboards, invitations to bid, estimates, various contracts, invoicing.
* Ensure the monitoring and research of documents: participate in monitoring regulatory, competitive and technical developments, etc.
* Methodically archive and classify the documents entrusted to him/her: digital archiving, file plans, etc.
* Coordinate the flow of information to all services.
* Possibly manage various management tasks for his/her manager or department: expense reports, payment, various entries, etc.
What We Offer
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