Job summary DSFS have exciting opportunities have for the right candidates to join our busy Patient Records team. The Patient Records department has a large team supporting the hospital in the delivery and storage of case notes within the hospital settings. As part of the team you will be responsible for delivering a timely and efficient service to all client utilising the service both internal and external to the hospital. The working hours are 8.30 - 17.00 Monday-Fridayand also there is a 0 Bank hour contract available Interview date to be confirmed Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered Main duties of the job Preparing case notes for clinic appointment around the hospital base Ensuring all clinics are prepared and ready for appointments, delivering them to the appropriate clinic areas around the hospital in advance of the appointment Supporting the rest of the clinic preparation team to achieve the same objective as and when required. Retrieve case notes from the Patient Records Library and around the Hospital Responsible for Data input onto the Patient Administration System whilst adhering to patient confidentiality and Information Governance policy. File patient case notes in terminal digit order in the Library. Responsible for the movement of case notes between various storage areas in order to comply with the retention/destruction policy. Responsible for the maintenance of and the updating of the case note tracking system About us Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that's 100% owned by Chesterfield Royal Hospital NHS Foundation Trust. DSFS has just under 1000 staff across Soft and Hard Facilities Services, our corporate services including, ICT, Patient Records, Switchboard, Procurement, Finance and Clinical Engineering. Very much part of the 'Chesterfield Royal family', DSFS builds on solid NHS foundations to offer a more commercial approach that's dynamic, flexible, and proactive. DSFS has just under 1000 staff across Soft and Hard Facilities Services, and our corporate services including, ICT, Patient Records, Switchboard, Procurement, Finance and Clinical Engineering. Very much part of the 'Chesterfield Royal family', DSFS builds on solid NHS foundations to offer a more commercial approach that's dynamic, flexible, and proactive. DSFS are proud to be striving to achieve a truly diverse and inclusive flexible workforce by valuing and welcoming everyone's abilities, uniqueness, and individuality. All our colleagues have the right to and should be able to feel 100% themselves at work; we believe that all our people add to and should improve our culture and not just fit in with it. By embracing our diverse backgrounds and differences our culture becomes richer and makes us stronger together. Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered Date posted 05 February 2025 Pay scheme Other Salary £22,840 a year per annum pro rata Contract Permanent Working pattern Full-time Reference number 166-DSFS-6963523 Job locations Chesterfield Royal Hospital Calow Chesterfield Chesterfield S44 5BL Job description Job responsibilities Please see the job description and Person Specification in the attachments. This document contains a full detailed description of the role and what the main responsibilities and duties are along with the criteria that are required Job description Job responsibilities Please see the job description and Person Specification in the attachments. This document contains a full detailed description of the role and what the main responsibilities and duties are along with the criteria that are required Person Specification Qualifications Essential GCSE- English, Maths or equivalent experience Desirable E.C.D.L. or equivalent Experience Essential Previous clerical experience or satisfactory work placements Desirable Previous telephone experience Skills and Knowledge Essential Sound keyboard/VDU skills Desirable Knowledge of Patient Administration system Skills and Knowledge Essential Ability to work under pressure and meet strict deadlines Desirable Previous Medical Records experience Skills and Knowledge Essential Ability to prioritise heavy/conflicting workloads Skills and Knowledge Essential Effective verbal and written communication skills Skills and Knowledge Essential Ability to work without constant supervision Person Specification Qualifications Essential GCSE- English, Maths or equivalent experience Desirable E.C.D.L. or equivalent Experience Essential Previous clerical experience or satisfactory work placements Desirable Previous telephone experience Skills and Knowledge Essential Sound keyboard/VDU skills Desirable Knowledge of Patient Administration system Skills and Knowledge Essential Ability to work under pressure and meet strict deadlines Desirable Previous Medical Records experience Skills and Knowledge Essential Ability to prioritise heavy/conflicting workloads Skills and Knowledge Essential Effective verbal and written communication skills Skills and Knowledge Essential Ability to work without constant supervision Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Chesterfield Royal Hospital NHS Foundation Trust Address Chesterfield Royal Hospital Calow Chesterfield Chesterfield S44 5BL Employer's website https://www.chesterfieldroyal.nhs.uk/ (Opens in a new tab)