Job Title: Administrator Co Ordinator
Location: Antrim
Salary and Benefits: Salary up to £25k per annum
Hours of work: Full time permanent. 37.5 hours / week. Flexibility required across 7 working days with occasional evening and weekend work.
Employment Type: Permanent
The Right Client: Nominate Recruitment are thrilled to be working with a successful Business based in Antrim.
As the Admin Coordinator, you will be the main contact for all matters relating to the new Hub. You'll be an ambassador for their services - from answering the phone with enquiries through to greeting guests, you'll ensure our clients feel welcomed. This role covers a range of duties including administration, viewing of offices & meeting rooms, basic accounting processes and events.
The Right Role:
1. Marketing the Services to prospective clients
2. Carrying out viewing and meeting potential clients
3. Carrying out all administration in the process of taking on clients
4. Setting up new scripts for clients
5. Updating any paperwork and ensuring all staff are informed
6. Manage booking system for coworking clients and servicing of their requirements on site
7. General administration work to include document creation, data generation, report writing, photocopying, laminating and scanning
8. Running the virtual and on-site office services to include Inbound / outbound correspondence handling, switchboard duties, carrying out site visits for potential clients
9. Managing the Front Office to include greeting guests and clients, fulfilling catering requests, ensuring compliance with security processes
10. Event coordination to include generating event bookings, managing reservations, managing client relationships and delivering events to agreed requirements
11. To undertake marketing of the meeting space
12. To meet sales targets
13. To take reservations for room hires
14. Confirming Room Hire reservations via email and telephone
15. Liaising with clients on their requirements for the day
16. Setting up room hire or internal events as required
The Right Fit:
1. Demonstrable experience as an Office Coordinator or similar
2. Experience in a customer facing environment
3. Experience of creating, implementing and following organisation processes and procedures
4. Experience in developing social media and content marketing campaigns
5. Professional verbal and written communication skills
6. Proven ability to manage time critical tasks
7. Experience of working to and delivering objectives and targets
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