Company Description
The Personal Investment Management and Financial Advice Association (PIMFA) is the trade association for firms that provide personal investment services and financial advice to everyone from individuals and families to charities, pension funds, trusts and companies.
We get involved in all sorts of interesting topics including savings and investments for young people, new technology and its impact on business, cyber security and resilience, social impact and ESG, regulatory change and political and government affairs.
We are a small team with a culture of collaboration, innovation and excellence, who continues to serve its members through hybrid working, and in 2023 we were awarded as one of the Sunday Times ‘Best Small Places to work’ in the UK. We have a can-do attitude, which makes PIMFA a great place to work. Our team consists of hardworking, fresh-thinking people of all ages who are friendly, good-humoured and dedicated. You will enjoy a competitive salary plus good benefits and flexible working.
Job Description
We are seeking a self-motivated, experienced part-time Finance Assistant to help support the finance department across the organisation. We value meticulous individuals who thrive in environments where they can use their autonomy to make a real impact.
The successful candidate will not only be proficient in financial tasks but also excel in clear, concise and professional communication with both internal and external stakeholders.
Reporting to our experienced Senior Finance Manager and working closely with the wider team you will be responsible for key parts of the finance function.
This is an exciting opportunity for a dynamic and independent individual to grow and develop their skills. We are a small team so you will have exposure to a variety of areas including management reporting and analysis, annual audit and statutory accounts, balance sheet reconciliations and banking.
This is a remote working role, with monthly team meetings in London and access to a co-working space in London up to 2 or 3 days per week if required.
This role will attract a salary of £33,000 pro-rata to £26,400 (4 days per week).
If you are passionate about finance, possess excellent organisational and analytical skills, and are eager to work in a friendly flexible team, we would love to hear from you!
Qualifications
Responsibilities will include but not be limited to:
Purchase ledger management
* Responsible for the entire process of recording, managing and paying supplier invoices, ensuring accurate financial records, including invoice processing, supplier statement reconciliation and payment processing.
* Monitoring and processing all supplier invoices and credit notes, ensuring they are correct and authorised in accordance with budget.
* Investigating and resolving any discrepancies.
* Inputting invoices into Sage accurately, ensuring full details.
* Preparing and processing monthly supplier payment run, ensuring all invoices are authorised and with correct up to date payment details.
* Providing supplier remittance advice if required.
* Reviewing and reconciling supplier statements.
* Organising invoices to relevant SharePoint folder.
* Allocating supplier payments.
* Creating new supplier accounts in Sage.
* Recording key terms and conditions of supplier contracts.
* Processing payments via BACS.
* Recording and reconciling direct debit payments.
Sales Ledger Management
* Creating sales invoices in Sage for events, sponsorships and membership income.
* Using payment management portals (e.g. Coupa, Ariba) to input invoices to customers.
* Assist with annual membership renewal invoices.
* Communicate professionally and effectively with external stakeholders.
* Recording membership invoices in relevant spreadsheets.
* Downloading sales reports from our website CRM using Power BI.
* Reconciling web sales to online payment platforms (PayPal and Stripe).
* Recording web sales in Sage.
* Manage and chase debtors.
* Weekly allocating and reporting of sales receipts.
* Creating customer accounts in Sage.
* Processing direct debit collections.
Expenses
* Monitoring and checking all staff expenses, ensuring all are authorised with relevant receipts.
* Recording all expenses in Sage.
* Processing & reconciling credit card expenses and recording in Sage.
Ad hoc
* Support Senior Finance Manager with Year End audit.
* Maintenance of chart of accounts.
* Collaborate with various departments to provide financial support.
* Handle ad hoc financial tasks and projects as required.
* General administration and support for the finance department.
* Management of accounts mailbox.
* Bank reconciliations.
* Control account reconciliations.
* Occasional attendance & support at PIMFA events.
Accounting Skills
Essential
* Strong understanding of double entry book-keeping (debits & credits).
* Strong understanding of accruals accounting principles.
* Fundamental understanding of Sage 50.
* Strong proficiency in Microsoft Excel (at least Intermediate level).
* Confident in journal entries.
* 1-2 years of experience in a similar finance role.
* Accountancy qualification minimum of AAT level 3 (or equivalent).
* Book-keeping qualification AAT level 2 (or equivalent).
Desirable Knowledge / Experience
* Partial VAT exemption.
* PLEO expenses system.
* Power BI reports.
Personal qualities
* Positive attitude, self-motivated and capable of taking ownership of tasks.
* Strong numeracy skills, attention to detail and excellent organisational skills.
* Ability to work independently and collaboratively and manage multiple tasks efficiently.
* Excellent analytical and problem-solving skills, with high attention to detail.
* Ability to communicate professionally and effectively, both verbally and in writing.
Additional Information
What is in it for you?
* A permanent, part-time opportunity with a competitive annual salary (£33,000 pro-rata to £26,400).
* Annual discretionary bonus (on completion of probation, based on individual and firm performance).
* Life assurance.
* Workplace pension scheme (on completion of probation).
* Option to join a medical scheme (on completion of probation).
* 25 days holiday (pro-rata for part-time) plus Christmas/New Year closure.
* Genuine work-life balance with flexible working offered. Predominantly home-based but expected to attend regular internal and external meetings as required (travel expenses paid for all travel from home base); drop-in space available in London but with hubs in other UK cities (Manchester and Reading).
* Continuous learning and development. Opportunity to grow with a supportive management structure to help you realise your potential.
* Holistic support.
* PIMFA is an equal opportunities employer and was voted in the top 100 best places to work, small businesses by the Sunday Times 2023.
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