We are looking for an experienced Project Support Coordinator to join our expanding team based in Birmingham. The Project Support Coordinator will provide comprehensive support to ensure the efficient operation of all projects. This role involves coordinating various administrative tasks, maintaining project documentation, and liaising with Birmingham City Council and various contractors to facilitate the smooth running of projects.
The Project
Key Responsibilities:
1. Administrative Support:
• Provide comprehensive administrative support to the Project Support Manager and Project team.
• Organise and schedule meetings, appointments, and site visits.
• Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Handle correspondence, emails, and phone calls related to Projects.
• Provide dashboard metrics and reporting.
• Manage and control stationery and office ancillaries on site.
2. Document Control:
• Maintain and manage project documentation, including but not limited to contracts, permits, drawings, and reports.
• Ensure all project documents are accurately filed, accessible, and up to date.
• Implement and maintain document control procedures and processes.
3. Project Coordination:
• Assist in the preparation and monitoring of project schedules and timelines where necessary.
• Track project progress and report any issues or delays to the Project Manager/Operations Manager.
4. Compliance and Reporting:
• Ensure all projects comply with relevant regulations and standards.
• Prepare and submit required reports to relevant bodies and funding agencies.
• Monitor and document project performance.
Essential and Desirable Criteria
Essential:
• Previous experience in an administration role.
• Strong organisational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
Desirable:
• Experience working within the housing/construction industry.
• Experience with SHDF or similar funding projects is highly desirable.
Personal Qualities
We are looking for a candidate who is a fantastic communicator, someone who enjoys meeting people, attending different sites and resolving problems pro-actively. At Fortem we look for a balance of skills and experience but just as important to us are your values and behaviours.
Additional Information
Benefits:
• 25 days annual leave + bank holidays + your birthday off
• Generous sick pay
• Pay review every January
• 26 weeks full pay maternity leave
• 8 weeks full pay paternity leave
• Discounted gym memberships at national and local gyms
• Up to £3,000 colleague referral fee
• Other benefits including dental care, private healthcare, cycle-to-work scheme, mobile phone provider discounts & more
About Us
Here at Fortem we are passionate about people, with a real focus and drive around continuous development. We strongly believe that this passion has allowed us the success we have enjoyed in recent years. Above everything else you will be joining a values based business: our values are at the centre of every activity we undertake. Having the right talent, coupled with the right culture and values, ensures that we have a sustained future and a trusted brand in our respective markets.
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