Huntress City Of London, England, United Kingdom
Huntress provided pay range
This range is provided by Huntress. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
Office & Team Assistant
Near Liverpool Street/City
Office based role
A property and construction consultancy are looking for an Office and Team Assistant based in London office near Liverpool Street. You will play a crucial role in overseeing and maintaining the office operations and serve as a primary admin support assistant for directors. Looking for an Office & Team Assistant with the ability to manage multiple tasks efficiently, excellent communication, and demonstrate initiative and flexibility while working both independently and as part of a team.
Duties include:
* Managing the Reception function including screening calls and taking messages
* Meeting and greeting visitors and ensuring that staff are aware of the visitor’s arrival (by telephone). Offer all visitors refreshments on arrival
* Dealing with any incoming posts and deliveries
* Producing and issuing invoices using the Access
* Typing and formatting correspondence, meeting minutes, reports, and submissions, preparing presentation material and other documents, collecting and collating / photocopying information for reports; binding documents
* Ordering and managing couriers or parcel collection/delivery
* Maintaining the existing filing system including confidential and personal files
* Making travel and hotel reservations when requested
* Assist management of office cleaners
* Assisting with general office administration
* Ordering and maintaining office stationery supplies (fruit, milk, etc) and refreshments
* Taking the daily file server backup tape off-site and rotating the tape stock when required
* Running occasional errands for Directors including buying lunch, and incidental shopping
* Ensuring photocopiers, fax machines, printers etc remain operational and managing the maintenance and repair of the equipment
Experience required:
* At least 1-2 year’s experience within a corporate environment
* Strong communication and interpersonal skills with colleagues, clients, and consultants.
* Self-motivated, organised and able to work independently
* Flexible team player
* Proficient in MS Word, Excel, Adobe, and Access.
Benefits included:
* 23 days annual leave plus bank holidays (3 days taken off during Christmas)
* Annual season ticket loan
* Statutory pension
* Discretionary company bonus
* Annual company events
Supportive team culture and dynamic work environment
Seniority level
Not Applicable
Employment type
Full-time
Job function
Administrative and Other
Industries
Staffing and Recruiting, Construction, and Office Administration
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