About The Role
SMT GB are recruiting Used Parts Administrator on a 3 month Fixed Term Contract, you will be crucial in supporting the Used Parts Sales team by managing administrative tasks related to the sales and inventory of used parts. You will ensure that all processes run smoothly and that inventory records are accurate, while also providing excellent support to both customers and team members.
What you will be doing:
o Enter engineers’ timesheets and staff hours into the system, recording holiday, sickness, and absences.
o Open and close workshop cases, ensuring accurate costs before invoicing.
o Highlight any cost discrepancies to the Used Parts team.
o Log machine and attachment arrivals and upload inspection reports.
o Create Works Orders for Used Parts and Used Equipment.
o Arrange transport and prepare dispatch notes.
o Register visitors and answer calls professionally.
o Raise and close invoices, handling any queries.
o Maintain PPE and purchase records.
o Support the team with travel, meetings, and admin tasks.
Requirements
Knowledge, Skills, And Experience
* Previous experience in an administrative role
* Strong attention to detail and ability to manage multiple tasks effectively.
* Confident using Microsoft Office, including Excel
* Clear and professional communicator, both written and verbal, with a customer-focused approach.
* Able to work in a fast paced environment, prioritise tasks, and use initiative.
* Adaptable to changing business needs.
Desirable:
* Knowledge of construction equipment or heavy machinery parts.
* Previous experience in the used parts market.
Benefits
What We Offer You
In addition to a competitive salary, you will have access to the following benefits:
* 5% Employer Pension contribution
* 25 days annual leave + Bank Holidays
* Cycle to Work Scheme
* Life Assurance 4 x annual salary
* Yulife – Wellbeing App offering discounts and vouchers
* Financial/Physical/Mental Health Counselling and Coaching sessions
* Free Will writing service
* EAP, which includes 24/7 Doctor access
* Healthshield – Cashplan for all employees
* Family Friendly policies
* Company events