Ideal applicants will have a financial & project background.
* Organising travel & accommodation arrangements for the directors when required
* Organising and managing the diary of the Directors
* Completing as required any correspondence, reports and presentations ensuring the work is accurate.
* Attending meetings and taking minutes of relevant meetings and distributing as required
* Providing administration support through emails and correspondence to clients where required
* Establishing effective project governance, processes, and systems to be utilised throughout project
* Defining and engaging cross project and specific teams
* Project planning, including ensuring the production of the detailed project plan
* Tracking progress of projects against time frames and ensuring timely completion of projects
* Facilitating the overall cross-functional project team e.g., cohesive working across complementary skill sets
* Monitoring and advising upon project finances
* Managing the flow of project information between the team, through regular meetings and written communications
* Knowledge management - Ensuring key information and learnings generated from each project / activity is fed back to the team and information is held centrally for reference and benefit of the team
* Process improvement - Identifying and acting upon ways to improve internal systems and processes
* Administering reporting for the Director on team performance measures on an agreed basis
* Implementation of new procedures to increase efficiency across the business
* Working with the Directors and finance manager to create profit & loss reports for projects