Accounts Payable Finance Assistant - Maternity Cover (12 months)
The Role:
The Accounts Payable/Finance Assistant position will have a pivotal role within the Finance Department. The successful candidate will be highly motivated, possess excellent written and verbal communication skills, and demonstrate proficiency in Excel (minimum of intermediate level). This role is critical in ensuring timely supplier payments and maintaining strong relationships with internal and external stakeholders.
Job Duties:
1. Accounts Payable Ledger Management:
o Support day-to-day operations of the accounts payable ledger.
o Reconcile supplier statements and investigate invoice discrepancies.
2. Invoice and Payment Processing:
o Assist in resolving creditor issues such as missing invoices, pricing discrepancies, and other invoice-related queries.
o Ensure timely processing of payment runs to meet agreed payment terms and secure prompt payment discounts.
3. Oracle System Management:
o Maintain accurate purchase requisitions within the Oracle system.
o Act on Oracle notifications and advise colleagues on next steps for requisitions, receipting, and purchase orders.
4. Supplier Communication:
o Liaise with suppliers and internal teams to ensure smooth processing of transactions.
o Address payment delays and escalate any issues as necessary.
5. Compliance and Reporting:
o Ensure all processes comply with financial policies and procedures.
o Support the production and follow-up of Oracle creditor and purchase order reports.
6. Collaboration and Training:
o Collaborate with other departments such as procurement and clinical teams to resolve payment issues.
o Assist in training new staff on accounts payable processes within the broader Healthcare Partners team.
Qualifications:
We will provide study support towards accountancy qualifications such as AAT, CIMA, and ACCA.
Person Specification:
Qualifications
Essential criteria:
* English and Mathematics to O/GCSE level or equivalent or good standard of education.
Desirable criteria:
* A Levels or equivalent.
* Studying for a Finance/Accountancy qualification.
Knowledge
Essential criteria:
* 3 years sound track record of operating an accounts payable function in a large, complex organisation.
* Experience of analysing complex data (ideally accounts payable data).
* Must have a good level of competence and skill in Oracle systems and IPROC.
* Experience of accounts payable in an environment where obtaining stakeholder agreement through influence rather than mandate is required.
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