Job summary We are seeking a skilled and proactive Project Coordinator to support the Capital Projects team in delivering high-quality projects on time and within budget. You will lead small to medium-sized projects, contribute to larger schemes, and ensure compliance with governance processes. The role also involves optimising workspace efficiency, coordinating capital programmes, managing budgets, and producing financial and progress reports. This is an exciting opportunity to play a key role in achieving strategic objectives within a dynamic and collaborative environment. Main duties of the job We are seeking a highly organised and proactive candidate to coordinate and support the delivery of projects, ensuring all documentation, schedules, and workflows are effectively managed. This role involves maintaining accurate project files, collaborating with stakeholders to align on requirements, scheduling contractor activities, and preparing reports for key meetings. The candidate will oversee space utilisation strategies, lead smaller projects, manage post-project reviews, and resolve challenges during project execution. Strong communication, problem-solving, and multitasking skills are essential, along with experience in project coordination and an understanding of space planning. The ideal candidate will drive efficiency and ensure projects are delivered successfully. About us Rated GOOD overall with outstanding care by the CQC. A specialist NHS hospital providing life-changing reconstructive surgery, burns care and rehabilitation services across the South of England and beyond. We specialise in conditions of the eyes (corneoplastics), hands, head and neck cancer and skin cancer, reconstructive breast surgery, maxillofacial surgery and prosthetics, providing regional and national services in these areas of clinical expertise.Our world-leading clinical teams also treat more common conditions of the eyes, hands, skin, and teeth for the people of East Grinstead and the surrounding areas. In addition, QVH provides a minor injuries unit, expert therapies, a sleep service, and a growing portfolio of community-based services.Patients consistently rate QVH amongst the top hospitals in the country for quality of care. Our success is underpinned by the skills and enthusiasm of our staff and a strong culture of partnership. We are fully committed to training and development of the workforce with support for continuing education and learning. Date posted 10 February 2025 Pay scheme Agenda for change Band Band 6 Salary £37,338 to £44,962 a year per annum Contract Permanent Working pattern Full-time Reference number 276-6980961-AC Job locations Queen Victoria Hospital NHS Foundation Trust Holtye Road East Grinstead RH19 3DZ Job description Job responsibilities The role involves setting up and maintaining project documentation, ensuring all key files are accurate and up to date to prevent delays. The candidate will collaborate with project managers, contractors, and stakeholders to ensure workflows are in place, including signed-off drawings, budgets, contracts, and compliance documents. They will be responsible for preparing and maintaining project schedules, coordinating contractor activities in line with client needs, and arranging necessary surveys such as asbestos assessments. The role also includes preparing reports for project meetings, attending and documenting discussions, and ensuring follow-ups are completed. The candidate will oversee space utilisation strategies, conduct workspace assessments, and engage with department heads to align spatial requirements with business needs. Additionally, they will lead small projects, ensure all elements such as signage, furniture, and staff moves are accounted for, and drive problem-solving throughout project execution. Regularly reviewing and updating standard work procedures, scheduling post-project reviews, and maintaining compliance with project costings and plans are also key responsibilities. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple tasks in a fast-paced environment, ensuring projects are delivered efficiently and effectively. Job description Job responsibilities The role involves setting up and maintaining project documentation, ensuring all key files are accurate and up to date to prevent delays. The candidate will collaborate with project managers, contractors, and stakeholders to ensure workflows are in place, including signed-off drawings, budgets, contracts, and compliance documents. They will be responsible for preparing and maintaining project schedules, coordinating contractor activities in line with client needs, and arranging necessary surveys such as asbestos assessments. The role also includes preparing reports for project meetings, attending and documenting discussions, and ensuring follow-ups are completed. The candidate will oversee space utilisation strategies, conduct workspace assessments, and engage with department heads to align spatial requirements with business needs. Additionally, they will lead small projects, ensure all elements such as signage, furniture, and staff moves are accounted for, and drive problem-solving throughout project execution. Regularly reviewing and updating standard work procedures, scheduling post-project reviews, and maintaining compliance with project costings and plans are also key responsibilities. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple tasks in a fast-paced environment, ensuring projects are delivered efficiently and effectively. Person Specification Qualifications Essential Educated to degree and able to demonstrate specialist knowledge within this field through practical experience Evidenced success in roles such as project support, financial management, and/or customer service delivery Desirable Related professional qualification Working in specialist role(s) with extensive requirement for communication with non-specialist staff Person Specification Qualifications Essential Educated to degree and able to demonstrate specialist knowledge within this field through practical experience Evidenced success in roles such as project support, financial management, and/or customer service delivery Desirable Related professional qualification Working in specialist role(s) with extensive requirement for communication with non-specialist staff Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Queen Victoria Hospital NHS Foundation Trust Address Queen Victoria Hospital NHS Foundation Trust Holtye Road East Grinstead RH19 3DZ Employer's website https://www.qvh.nhs.uk/ (Opens in a new tab)