Job summary The Directorate of Theatres and Anaesthesia covers a Theatre Complex comprising of 29 theatres, 3 procedure rooms with PACU (Post Anaesthetic Care Unit) areas alongside a Day Procedure Unit that comprises of surgical and anaesthetic pre-assessment, same day admission unit and wards areas. Our aim is to put patients first in an area of high quality care whilst upholding the NNUH PRIDE Values. Alongside the nursing and medical teams, the administration team are integral in ensuring the smooth and effective running of the unit with the support of their wider team. Main duties of the job An exciting opportunity has arisen for enthusiastic and highly motivated individuals to join the busy Theatre Complex and undertake the role of Theatre Complex and Consumables Administrator The post holders will work collaboratively with a wide multidisciplinary team including the operational manager and clinical leaders to ensure coordination of all direct activity. The post holder will be responsible for the day to day management of the Consumable and Materials Management team and also providing support to the clinical leader team and comprehensive secretarial and administrative support to the department, deputizing in the absence of the Senior Administrator. The post holder will also line manage the departments Consumable and Materials Management Team. This is ideally suited to someone who is experienced and highly organised to develop their current skills, whilst gaining in depth knowledge of the NHS procurement and administrative procedures. About us Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world. We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity We can offer you the full range of NHS benefits/discounts and in addition: Flexible working hours Fast Track Staff Physiotherapy Service Multi Faith prayer room Discounted gym memberships Excellent pension scheme and annual leave entitlement Wagestream - access up to 40% of your pay as you earn it Free Park & Ride service direct to NNUH site Free 24-hours confidential counselling support On-site Nursery On-site cafes offering staff discounts Support in career development Flexible staff bank Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics Date posted 28 October 2024 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum Contract Permanent Working pattern Full-time, Flexible working Reference number 234-24-S0895 Job locations Norfolk and Norwich University Hospital Norwich NR4 7UY Job description Job responsibilities 1. To deputise for the Senior Administrator, covering their absence / workload as required. 2. To provide administrative support and line management to the Consumables and Materials management team, including being a key point of contact for the department with third party companies and other trust departments. 3. To effectively deal with enquiries, either in person, on the telephone, or written, using initiative to take action or redirect queries as appropriate. 4. Using judgement skills to effectively prioritise own workload, according to the changing needs of the department. To demonstrate excellent organisational skills. 5. To provide a comprehensive administrative service to the theatre Clinical Leaders and Matrons where requested. Please note that this advertised position, which is part of occupation code 4111 does not meet the UKVI eligibility requirements for a Skilled Worker Visa (this includes if you are already in a sponsored post and looking to change employer). The Trust would not be able to issue a Certificate of Sponsorship for this role. Job description Job responsibilities 1. To deputise for the Senior Administrator, covering their absence / workload as required. 2. To provide administrative support and line management to the Consumables and Materials management team, including being a key point of contact for the department with third party companies and other trust departments. 3. To effectively deal with enquiries, either in person, on the telephone, or written, using initiative to take action or redirect queries as appropriate. 4. Using judgement skills to effectively prioritise own workload, according to the changing needs of the department. To demonstrate excellent organisational skills. 5. To provide a comprehensive administrative service to the theatre Clinical Leaders and Matrons where requested. Please note that this advertised position, which is part of occupation code 4111 does not meet the UKVI eligibility requirements for a Skilled Worker Visa (this includes if you are already in a sponsored post and looking to change employer). The Trust would not be able to issue a Certificate of Sponsorship for this role. Person Specification Qualifications Essential Educated to a Level 2 standard of education or equivalent experience include Maths and English NVQ Level 3 or equivalent experience Experience Essential Significant NHS Administrative experience or extensive general administrative experience Significant experience of working in a stores/stock control environment Desirable Previous line management experience Skills Essential Excellent organisational and interpersonal skills Ability to work on own initiative and problem-solve effectively Attitude, aptitude Essential Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence Demonstrates understanding and commitment to Equality, Diversity and Inclusion Person Specification Qualifications Essential Educated to a Level 2 standard of education or equivalent experience include Maths and English NVQ Level 3 or equivalent experience Experience Essential Significant NHS Administrative experience or extensive general administrative experience Significant experience of working in a stores/stock control environment Desirable Previous line management experience Skills Essential Excellent organisational and interpersonal skills Ability to work on own initiative and problem-solve effectively Attitude, aptitude Essential Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence Demonstrates understanding and commitment to Equality, Diversity and Inclusion Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Norfolk and Norwich University Hospital Address Norfolk and Norwich University Hospital Norwich NR4 7UY Employer's website https://teamnnuh.co.uk/ (Opens in a new tab)