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Executive Office Administrative Assistant, Bedford
Client:
Werfen
Location:
Bedford, United Kingdom
Job Category:
Other
EU work permit required:
Yes
Job Reference:
6de3b773a3b2
Job Views:
7
Posted:
03.03.2025
Expiry Date:
17.04.2025
Job Description:
Overview
Werfen
Werfen is a growing, family-owned, innovative company founded in Barcelona, Spain. We are a worldwide leader in specialized diagnostics in the areas of Hemostasis, Acute Care Diagnostics, Transfusion, Autoimmunity, and Transplant. Through our Original Equipment Manufacturing (OEM) business line, we research, develop, and manufacture customized assays and biomaterials. We operate directly in 30 countries, and in more than 70 territories through distributors. Our Headquarters and Technology Centers are located in the US and Europe, and our workforce is more than 7,000 strong.
Our success comes from a specific focus in these rapidly evolving diagnostic areas, our commitment to customers, and our dedication to innovation and quality. We’re passionate about providing healthcare professionals the most valuable and complete solutions to improve hospital efficiency and enhance patient care.
Job Summary
Reporting to the Vice President of Human Resources, the Executive Office Administrative Assistant provides high-level administrative support to the COO and other department executives including the VP of HR, VP of Finance, and VP of General Counsel/Legal. As needed, this position also provides support to Werfen Corporate Executives including but not limited to the President and CEO of Werfen.
Responsibilities
Key Accountabilities
* Provides administrative support to COO, VPs of HR, Finance, and Legal.
* Provides administrative support to other Werfen Corporate Executives including but not limited to the President, CEO, and CFO.
* Provides high-level administrative assistance such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf.
* Maintains comprehensive and accurate corporate records, documents, and reports.
* Answers telephone and gives information to callers or routes calls to the appropriate official.
* Manages calendars including making appointments and prioritizing the most sensitive matters.
* Coordinates complex domestic and international travel arrangements.
* Prepares outgoing mail and FedEx packages.
* Manages legal document requests from affiliates, records, tracks, notarizes, certifies Letters of Authorization, Powers of Attorney, Exclusivity Letters, etc.
* Notarizes documents as needed.
* Creates purchase orders and processes invoices through SAP.
* Assists and/or oversees assigned HR initiatives including but not limited to organizing company events, managing matching gifts, charitable donations, scholarship awards, and similar activities.
* Assists with other special projects as needed.
Networking/Key relationships
* Works closely with other members of the HR, Legal, and Finance Departments.
* Works closely with other department administrative assistants as needed.
Qualifications
Minimum Knowledge & Experience required for the position:
* 10+ years related experience in a corporate environment.
* Accustomed to dealing with executive-level staff, exercising discretion and confidentiality at all times.
* Ability to multitask, work independently, and autonomously manage tasks of varying degrees of complexity.
Management has the discretion of substituting relevant work experience for a degree and/or making exceptions to the years of experience requirement.
Skills & Capabilities:
* Strong written and verbal communication skills.
* Strong computer skills including high proficiency with Microsoft Office including Word, PowerPoint, and Microsoft Teams.
* Strong project management skills with excellent attention to detail.
* Approachability and ability to interact with all levels of employees.
* Minimal to no travel required but may be required to occasionally attend and handle coordination of offsite company events.
Werfen is an Equal Opportunity employer and is committed to a diverse workplace. Werfen strictly prohibits unlawful discrimination, harassment, or retaliation based upon an individual’s race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other protected characteristic as defined by applicable state or federal law. If you have a disability and need an accommodation in relation to the online application process, please contact for assistance.
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