We are happy to be exclusively partnering with my client for the appointment of a Personal Assistant to the MD. You will be a highly organised and proactive Personal Assistant (PA) who has supported up to Director level in a fast-paced and dynamic environment previously. The ideal candidate will have a strong ability to manage multiple tasks, demonstrate excellent communication skills, and maintain a high level of professionalism. This is an exciting opportunity to work in a role that offers variety and the chance to make an impact on the daily operations of the business.
This is a pivotal role within the business, supporting the Director, fostering strong relationships with clients, managing the diary and providing secretarial support.
Key Responsibilities:
* Efficiently manage and coordinate a dynamic calendar, scheduling meetings, appointments, and travel arrangements to ensure seamless daily operations.
* Serve as the primary liaison between the executive and internal/external stakeholders, handling emails, calls, and correspondence professionally and promptly.
* Organize and oversee national and international travel, including flights, accommodations, and detailed itineraries.
* Prepare reports, presentations, and other key documents with accuracy and timeliness.
* Plan and facilitate meetings by preparing agendas, taking notes, and ensuring all necessary materials are available.
* Maintain confidentiality and handle sensitive information with the utmost discretion.
* Provide personal assistance as needed to support the Director’s work-life balance.
* Oversee client onboarding, ensuring a smooth contract setup and fostering strong relationships throughout the process.
* Gather relevant information and format it into professional documents for client meetings.
* Attend meetings, take minutes, and ensure follow-ups and action points are completed.
* Act as the primary contact for key clients, including some after-hours support.
* Manage and complete tender documents, ensuring timely submission before deadlines.
* Respond to emails on behalf of the Director for both internal and external communications.
* Support the Director’s personal property investment company by managing the portfolio, liaising with tenants regarding queries and payments, and maintaining updated records.
Qualifications:
* Proven experience as a Personal Assistant or Executive Assistant, ideally within a fast-paced environment.
* Strong organisational and time-management skills with the ability to multitask effectively.
* Excellent verbal and written communication skills.
* Ability to work under pressure and meet deadlines.
* High level of discretion and the ability to handle confidential information.
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Strong attention to detail and a proactive approach to problem-solving.
* Ability to work independently and as part of a team.
* Flexibility and adaptability to handle changing priorities.
Interested in learning more? Contact Lily at 01925 637871 or email your CV to lilyjkpir.co.uk or hannahckpir.co.uk
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