Employer: 279 University Hospitals Sussex NHS Foundation Trust
Employer type: NHS
Site: St Richards Hospital
Town: Chichester
Salary: £26,530 - £29,114 per annum
Salary period: Yearly
Closing: 16/03/2025 23:59
Speciality Co-ordinator - Trauma and Orthopaedics
Band 4
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, ambition, and values that have embodied the NHS for over 70 years.
Our hard-working, talented, and dedicated people work together towards a common goal – to always put our Patient First. In fact, our mission is summed up by our ‘where better never stops’ motto, and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff, which is extensive and designed to support you when you need it, including where possible, flexible working to support work-life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching, and training so that we can be the best that we can be. From the moment you start with us and throughout your career, we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
We are looking for an efficient and enthusiastic Specialty Coordinator to join Trauma & Orthopaedic to provide comprehensive secretarial and administrative support for consultants.
The successful candidate must possess excellent communication skills and will need to be competent with the use of MS Office and internal systems. The post holder should have excellent typing skills. They will also be required to perform general office duties including answering phone calls, opening post, filing, photocopying, accurately proofreading documents, and entering data onto department databases.
Main duties of the job
The post holder will type clinic letters and receive enquiries from patients and staff, using initiative to take appropriate action and escalate when necessary. They will be required to demonstrate the ability to organise their workload and to make decisions and take action in accordance with departmental policies.
Secretarial experience is essential but will be given system and process in-house training.
Detailed job description and main responsibilities
* To act as the first point of contact for clinicians, maintaining good communication with them and other staff in the department, as well as patients and members of the public.
* Be able to communicate inter-departmentally with all levels of staff, MDT functions, GPs, patients, and their relatives.
* Ability to communicate using empathetic and sympathetic skills when dealing with patients, particularly terminally ill patients, and their relatives.
* Liaise with appropriate departments to ensure that any new services introduced run smoothly and efficiently.
* To cover colleagues during annual/sick leave.
* Supervise new staff/students and Clerical Assistants. Support colleagues/other staff when required.
Person specification
Qualifications
* Maths and English GCSEs C or above or equivalent Functional Skills qualification.
* RSA Stage II Typing or equivalent experience.
Knowledge & Training
* Accurate audio typing and proofreading skills.
* Understanding of the hospital environment.
Communication and Relationship
* Ability to use a computer and basic MS Word and Outlook.
Planning and Organisational
* Speaking to patients over the phone.
* Ability to prioritise workload and work to deadlines.
* Able to multi-task.
* Ability to maintain confidentiality.
* Examples of good patient care.
Equality, Diversity, and Inclusion
* Evidence of having championed diversity in previous roles (as appropriate).
* Evidence of having undertaken own development to improve understanding of equalities issues.
Important information for applicants:
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigration eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications.
Further Information
For help with the application process for Nursing vacancies, please email uhsussex.nursingteam@nhs.net.
For help with the application process for Non-Nursing vacancies, please email uhsussex.nonnursingteam@nhs.net.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Name: Elleana O'Neill
Job title: Assistant Operations Manager MSK
Email address: elleana.oneill@nhs.net
Telephone number: 07769 957636
Many thanks,
Ellie
Elleana O’Neill
Assistant Operations Manager – MSK
University Hospitals Sussex NHS Foundation Trust
Mobile: 07769 957636 Ext: 84701
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