Our client based in Aberdeenshire are currently looking for a Purchasing Assistant to initially start on a 6-month contract. There will be a high chance of it becoming temp to perm.
Job Description
We now have a position for a Purchasing Assistant to join the team who will report to the Lead Buyer.
You will need to be highly motivated, proactive, organised and possess a good working knowledge of Microsoft applications. Good IT and analytical skills are essential, including high numerical capabilities to ensure the delivery of our key business objectives.
Duties & Responsibilities
* Support Eastern Hemisphere purchasing team with all purchasing activities.
* Monitor and expedite late Purchase and Works Orders.
* Liaise closely with the planning department for all items that will not meet the requirements of the Production Schedule and provide solutions as necessary.
* Support with the resolution of invoices pending payment in a timely manner, by performing detailed analysis to identify root cause of issue prohibiting invoice payment.
* Review Traceability Number requests and issue numbers to suppliers.
* Review tender requests and present information to Buyers with recommended order placement.
* Proactively monitor supplier performance and develop vendors to improve on-time delivery, product quality and reduce lead-times.
* Assist inventory control, when required, with any queries in goods receiving.
* Undertake vendor analysis and selection along with identifying and establish supply agreements to the benefit the organization.
* Update procedures, work instructions and manuals as per requirements.
* Participate in meetings and keep up to date on issues related to Purchase Order delivery, vendor performance, Metrics, capacity constraints and other related Supply Chain issues.
* Achieve target On-time delivery and Lead-time and inventory turn levels based on manufacturing and supply chain capacity/flexibility.
* Identify continuous improvement opportunities.
* Represent the organization in a responsible and professional manner.
* Engage in any other activities as requested by the Lead Buyer.
Skills & Experience
Strategic
* Able to understand, evaluate and apply technical information (Functional/Technical Learning)
* Anticipates the impact of change and rises to the challenge, with the ability to accept risk and uncertainty (Dealing with ambiguity)
Operating
* Be willing to provide colleagues with the information they need to complete their tasks and eliminate roadblocks (Informing)
* Able to define, work within and improve business processes based on immediate and future business needs (Process Management)
* Strong attention to detail with a good level of numeracy (Process Management)
A talent for problem-solving and driving issues to closure.
Energy
* Will be energised by challenges and drawn towards opportunities (Driving for results)
Organisational
* Confident and professional when representing the company in person and in writing (Written Communications & Presentation Skills)
* Highly organised with the ability to multi-task (Organisational Agility)
Courage
* Can be counted on to take personal responsibility in challenging situations and be willing to engage in disputes in order to settle them equitably (Conflict management)
Personal and Interpersonal
* A strong sense of customer focus (internal/external) (Customer Focus)
* Firm and diplomatic when negotiating (Negotiating)
* Enjoys working in a team (Effective Teams)
* Excellent communication skills in English.
Qualifications
Desirable
* CIPS Qualifications.
* HNC in Business or Manufacturing related subject.
* Bachelor’s degree in supply chain management or related discipline.
Experience
Essential
* Working knowledge manufacturing environment, inventory management, or planning environment.
Desirable
* Knowledge of Lean & Operational Excellence.
* Working knowledge of the Oil and Gas in a relevant field.
Skills, Training or Special Knowledge
Essential
* Proficient IT skills including MS Word, MS Excel and Other MS Office Applications.
Desirable
* Experience in presenting to cross-functional teams.
* Knowledge of Lean & Operational Excellence.
* Knowledge of tools, concepts and methodologies of QA.
* Continuous Improvement Techniques.
* ERP knowledge such as Syteline.
Renumeration
* Pay Rate- £14.30
* 6-month contract (possible temp to perm)
* Hours: flexible start/end – Mon-Fri start 07.30-09.30, finish 16.30-18.30 & Fri start 08.00, finish 12.30 (if reached 37.5hrs/week)
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