Description
SFC's HR team is integral to the organisation’s role and success in supporting post-16 education in Scotland through the support and services we provide to our colleagues, the leadership team and the organisation as a whole.
As a team we support employee welfare, recruitment, onboarding, payroll, organisational development, employee relations, learning and development, equalities and so much more.
SFC has 170 employees, most of whom work quite a lot of the time from home. We are expecting our workforce to grow substantially within the next couple of years as we implement the Scottish Government’s plans to reform the way public bodies support post-16 education and skills.
Working with team members, this role within the HR team will play a core part in the smooth administration of our work - with a primary focus on our recruitment process as well as broader HR administrative support. Over the past couple of years SFC has taken significant steps to adopt modern, fit for purpose digital systems across all parts of our business. This includes upgrades to our core HR, payroll and flexitime systems as well as a new online applicant tracking system for recruitment and onboarding.
Key Responsibilities
* Recruitment administration: provide support to selection panels including advertising roles, setting up scorecards, invitations to interview, handling candidate queries and any other necessary support.
* Co-ordinate the onboarding process and administration for all new starters ensuring a positive candidate journey.
* Proactively manage the flow of information in and out of the HR and recruitment mailboxes, liaising with team members to ensure all incoming mail is acknowledged and dealt with within an agreed timeframe; and suggest and implement improvements to streamline the process where appropriate.
* Provide support and, where necessary, user training to employees across SFC to enable them to make best use of the self-serve HR platforms; and signpost them to the relevant parts of HR policies and procedures (such as leave and flexi) where required.
* Organise internal and external meetings and take minutes (e.g. Health & Safety and Joint Negotiation and Consultation Forum) as required.
* Provide any other support to the smooth running of the team or the organisation that may reasonably be required. For example:
* Ensuring the team’s central documents, records and files are organised appropriately and in line with SFC’s internal policies for information management and GDPR requirements.
* Keeping a central record of purchase orders and payments relating to HR budgets to support effective in-year budgeting and prompt sign-off of invoices.
* Extracting key pieces of management information (such as sickness absence and turnover) from the HR systems to support management decision making.
* Arranging bookings for events such as conferences and training programmes, ensuring SFC’s internal procurement and payment processes are followed.
Skills, Knowledge and Expertise
It is important through your CV / Cover Letter that you give evidence of proven experience of each of the following essential criteria:
ESSENTIAL SKILLS, QUALIFICATIONS AND EXPERIENCE
* Experience of working in an HR or recruitment environment in a similar role.
* Experience of administration together with proven organisational skills.
* A proactive, positive, professional and people-friendly approach to working with stakeholders.
* Ability to plan and manage workloads and deadlines and deal with conflicting priorities whilst supporting different team members.
* Proven ability to maintain accuracy and attention to detail.
* Ability to maintain confidentiality, exercise diplomacy and discretion.
* Understanding of and competence in basic filing and information management systems.
* Effective IT systems, keyboard and office skills – including proficiency in the use of MS Word and Excel together with the ability to use HR or Recruitment or Payroll applications.
Benefits
* Normal full-time hours of work are 35 per week. We will consider flexible working arrangements. A flexi-time system is in operation.
* Annual leave entitlement of 26.5 days pro-rata, rising to 30 days pro-rata after 2 years’ continuous service. Public and privilege holiday entitlement of 13 days pro-rata.
* A flexible approach to hybrid working, giving you flexibility to work from home anywhere in the UK for some of the time while also maintaining regular in-person contact with colleagues.
* Annual pay review: approved within the framework of the Scottish Government’s Public Sector Pay Policy and negotiated with our recognised trade union, Unite. Salaries are reviewed annually in April for employees who commence employment prior to 1 October in the preceding year.
* Eligibility to join the Civil Service Pension Scheme. With its low member contribution rates and generous employer contributions, this gives you a secure, inflation-proof pension for life with no investment uncertainty. Details of contribution rates together with further details of the pension benefits are available on the Civil Service Pensions website. There is also the option of a Partnership pension account.
* Support for continuous professional development: as a part of SFC, we are dedicated to providing comprehensive support for continuous learning and professional development. Civil Service-Learning curriculum has thoughtfully designed to cater to various learning preferences, allowing employees to engage in a manner that best suits their needs. All our educational resources are conveniently accessible through the CSL website.
* Support for health and wellbeing, including generous occupational sick pay, free access to confidential advice and support through our 24/7 Employee Assistance Programme, Special Leave (paid and unpaid), a contribution to learning outside work through our Lifelong Learning Fund, free winter flu vaccination, and access to occupational health support.
* We provide support to SFC employees with Volunteering Days.
* Support for travel to and from work, including a salary sacrifice cycle loan scheme, cycle storage and shower facilities, an interest-free loan for bus or rail season tickets and free office car parking for employees on a first-come basis.
About Scottish Funding Council
We are the Scottish Further and Higher Education Funding Council, more commonly known as the Scottish Funding Council (SFC).
We are Scotland’s tertiary education and research authority and our purpose is to sustain a world-leading system of tertiary education, research and innovation that enables students to flourish, changes lives for the better, and supports social, economic and environmental wellbeing and prosperity.
We do this by investing around £2 billion of public money to deliver:
* Tertiary learning and teaching.
* Skills and apprenticeships.
* Student support and participation.
* Research, innovation and knowledge exchange.
* Data collection and dissemination.
* National quality assurance and enhancement processes.
* Capital and digital infrastructure for the sector.
* Strategic change, responsive provision and research priorities.
As a non-departmental public body established by the Further and Higher Education (Scotland) Act 2005, we are directly accountable to Scottish Government Ministers and the Scottish Parliament. We work across many government portfolios and are sponsored by the Lifelong Learning Directorate.
We hold colleges, universities and other funded bodies to account for their delivery of required outcomes. We are also the statistical authority for colleges, and work closely with the UK-wide Higher Education Statistical Authority (HESA), to provide data and statistics for government, decision-makers, and the wider public.
We work in partnership with a wide range of partners and bodies, including those we fund, across all aspects of our remit.
You must already be eligible to work in the UK to apply for these roles. SFC do not hold a UK Visa & Immigration (UKVI) Skills Worker License and are unable to sponsor any individuals for Skilled Worker Sponsorship.
We are pleased to support applications from everyone regardless of age, disability, race and ethnicity, socio-economic background, gender, sexual orientation, sex, gender reassignment, marital or civil partnership status, pregnancy or maternity, religion or belief, as well as those who have skills in Scottish Gaelic or British Sign Language, who have the right skills for the job.
Although most roles are advertised as full time positions (35 hours a week), we are happy to discuss part-time or compressed hours to suit a candidates circumstances. We also operate a flexible working scheme to work around a candidate's other commitments such as caring responsibilities.
We are proud to be a Disability Confident employer and actively encourage interviews through the scheme.
We will consider secondment applications for most fixed-term or temporary positions and in many cases also for permanent positions. If you are interested in applying on a secondment basis and this option is not explicitly mentioned in the job advert, please contact for further information.
This profile has been created to describe, in outline, the nature of appointments at this level. It is an indicative document and the exact nature of these duties will vary with time and from post to post. Post holders will be expected to carry out any work that is commensurate with their grade or that may reasonably be required of them.
Further information about SFC is available on our website Scottish Funding Council home page (sfc.ac.uk). Additional information about our recruitment process can be found at Recruitment FAQs | Scottish Funding Council Careers (sfc.ac.uk). #J-18808-Ljbffr