Grade : Administrative Officer (AO) Salary : £27,617 - £30,181 Benefits : Flexible working arrangements, employer pension contributions of circa 29%, generous annual/parental and special leave policies, plus extensive personal wellbeing benefits. Please see full reward package at end of job description for more information. Duration : Permanent Working Pattern: As an employer that supports flexible working, we will consider part-time or compressed working requests, though these will be reviewed on a case by case basis and dependant on the role requirements. Location : We offer a hybrid working model that provides flexibility to our colleagues in terms of how they work, as long as it meets the needs of both the individual and the organisation. Whilst some opt to do the majority of their work from home, others opt to blend home and office working to suit their specific needs. Your contractual base will be either Meadowbank House, Edinburgh EH8 7AU or St Vincent Plaza, Glasgow G2 5LD. You may be required to visit one of these locations when it is deemed necessary, however this is role dependant. Department : Finance Directorate : Policy and Corporate Services Role reports to : Finance Team Leader 2 (TL2) Closing date : Sunday 27th April, 23:59 Number of vacancies : One Registers of Scotland (RoS) manages 23 land, property and other legal registers which are a critical asset for the Scottish economy. We aim to provide the best public service for Scotland and are on a mission to make some of the oldest public land registers in the world into some of the most modern. We are committed to providing the best service to our customers through the creation of award-winning digital services, supported by the latest in cloud and AI technology. When working at RoS we support our colleagues by offering a range of modern work policies and workspaces, as well as encouraging an inclusive, diverse, and equitable work environment. We are proud to promote our We Invest in People Gold Award, Investors in Young People Silver Award and We Invest in Wellbeing Gold Award, alongside our zero gender pay gap and the fact we are a disability confident employer. To get a taste of what we do, our facilities and our hybrid working approach please see the following link for a short video. About this role : Income : Receipting and reconciling of Registers of Scotland fee income, dealing with internal and external enquiries, processing output from Customer Services Centres. Expenditure : To register and process invoices within timetable and targets. Monitor disputed invoices. Issue Receivable Orders. Process Travel & Subsistence claims. Assist Finance Officer (Executive Officer grade) in making payments to suppliers. Main duties : To view the main duties, associated with the role, please review the role profile. What can we offer you? – Benefits at RoS : • We offer a stimulating working environment and strongly believe that a diverse team is crucial to achieving our mission • Our team is ambitious, acts with integrity and demonstrates commitment to progress and impact. We nurture talent and reward success. • We work in an agile way, which is applied across the whole organisation. • RoS offers a generous annual leave entitlement. Starting with 26 days of holiday plus 12 days bank holidays (for a total of 38 days). We reward your commitment to us by increasing annual leave by 1 day per year, for up to 4 additional days on your entitlement, bringing your allowance to 42 days. • We operate a 35-hour working week and offer flexible working arrangements (up to 30 hours flexi per month). • We offer office locations in Edinburgh & Glasgow and currently offer a hybrid working model, having established we can successfully work remotely. As part of the reward package, you will get access to : • Civil Service pension at circa 29% contribution on the employer side. • Service benefits, cycle to work scheme, discounted dental insurance, £100 eye care vouchers subsidised gym memberships, childcare vouchers, buying and selling annual leave, retail discounts and more • Family friendly leave policies (Maternity at 1-year full pay, Paternity Leave/Shared parental Leave/Special Leave & more) after 1 year of continuous service. • We offer continuous training and development opportunities, including being able to attend industry events. • A generous salary range with pay progression arrangements is in place. • You will have access to external counselling and external advice. • We are a Disability Confident employer. • We monitor equal opportunities and offer support where needed. To find out more about our culture, benefits and further information, please click here. Essential criteria - Your Skills and Attributes for Success Technical/Experience Competent in the use of Microsoft Word, Excel and Outlook. Analysis and making effective decisions Able to interpret complex data, seeking further guidance from key stakeholders as appropriate. Provides advice and feedback to support others to make accurate decisions. Collaborating and partnering Able to develop and maintain effective relationships with a range of parties and work positively as part of the finance team. Delivering a quality service Strong numerical skills, level of accuracy, and good attention to detail. Demonstrating commitment and drive Organised and self-motivated, with the ability to demonstrate resilience and flexibility when working under pressure. Recruitment process How to Apply To apply, click on 'Apply now’ and complete our online application form where you will need to submit answers on how you meet the essential criteria, being assessed at stage 1, listed below. Please note : • Answers exceeding 300 words will not be considered. • We would strongly recommend that your answers are written in the STAR format (Situation, Task, Action & Result). • We recommend that you work on your answers to the competencies using some form of word processing software such as MS Word or Google sheets and then paste it in the boxes provided; the system will “time-out” and sign you off if you are inactive or spend over a certain amount of time in the application without saving your progress. • We strongly suggest you review our policy on responsible use of AI in the application/recruitment process. In the interest of transparency, please be aware RoS reserves the right to check answers submitted via an AI detection tool and may be in touch to arrange a pre-screening call to verify your answers. For further information on the competencies, visit our Competency Framework. Stage one – Application sift Candidates will be sifted on the below essential criteria. • Technical/Experience • Analysis and making effective decisions • Delivering a quality service Stage two – Interview Candidates successful at stage one will be invited to attend an interview, via Microsoft Teams, taking place week commencing 12th May, and will be assessed on the below essential criteria. • Analysis and making effective decisions • Collaborating and partnering • Delivering a quality service • Demonstrating commitment and drive Assessments and appointments are made in line with the Civil Service Recruitment Principles, in strict merit order. Indicative Recruitment Timetable Closing date : Sunday 27th April, 23:59 Application sift : W/C Monday 28th April Invites to interview : Monday 5th May Interview : W/C Monday 12th May Please note dates and location may be subject to change. Feedback Feedback will only be provided if you progress to interview stage. Reserve List In the event that further posts are required, a reserve list of successful candidates will be kept for up to 12 months. Eligibility This is open to all civil servants who have been appointed as a result of a fair and open recruitment campaign. Equal Opportunities As part of the application process, please complete our Diversity Monitoring Form. RoS is a diverse and inclusive workplace, and we want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments to our recruitment process, please let us know via resourcingros.gov.uk Further information For further information relating to RoS, including additional details on pay & benefits, the Civil Service Code, our complaints process, and the use of AI in the application/recruitment process, please view our additional information page online. If you have any questions, please contact resourcingros.gov.uk .