Detailed Job Description and Main Responsibilities
Please refer to the attached job description and person specification for full details of responsibilities.
Income
1. Liaise with other staff in the Finance Team to ensure production of timely, accurate and reliable financial information on a monthly basis, and as and when required.
2. Comply with all delegated responsibilities in respect of the monthly closedown timetable including:
1. Production of draft reports for review.
2. Prompt investigation of variances and correction of errors.
3. Supporting the production of reliable forecasts in agreement with Commissioning Leads and the Finance Managers.
4. Providing information pertaining to the budgets within own area of responsibility for inclusion in monthly finance performance reports.
3. Providing financial management and advice to Contracting Leads across a range of budgets, referring appropriate issues to the Cost & Income Accountant.
4. Undertake detailed financial analysis to support understanding of variances from plan, including use of non-financial information such as activity performance against targets.
5. Ensure a full audit trail is maintained for all budget changes within own area of responsibility, regularly reviewed and reconciled and that all budget changes are in line with the Trust's Standing Financial Instructions and financial procedures.
6. Assist in responding to queries in the Finance Queries inbox and from Contracting Leads in a timely and appropriate manner, and as requested by the Cost & Income Accountant.
7. Maintain a working knowledge of the National Tariff Payment System to ensure clinical income due to the Trust is recorded and invoiced in line with statutory guidance and timeframes.
8. Manage and support the process and calculation of clinical income activity both in month and year to date, ensuring the position is accurate and reported in accordance with the accounting principles within the Trust's General Ledger system.
9. Support the production of monthly monitoring reports to commissioners, in line with the minimum dataset agreed in the contract.
10. Raising of invoices, both contractual and non-contractual, in line with the timetable outlined in the National Tariff Payment System guidance.
11. Acting as the main point of contact for any invoices raised to commissioners which results in the need to investigate and respond to queries within agreed timescales. This may involve discussing disputed invoices and late payments with internal and external staff in relation to sensitive patient level information.
12. Provide support during the contracting process to ensure the Trust's contractual income and activity plans are set accurately, in accordance with statutory guidance and within agreed timescales.
13. Work closely with colleagues from the Information and Performance Team to ensure the integrity and consistency of financial data is robust at all times i.e. income information is correctly reported and coded.
14. Provide support to the Cost & Income Accountant in respect of the income & costing function.
15. Maintain appropriate records, working papers and procedure notes to support audit requirements for the income and contracting function.
16. Contribute to reviewing and updating departmental processes with a view to improving the effectiveness of the department and the services provided.
17. Review the Trust's aged debt report regularly, contacting debtors relating to own area to resolve any disputes and facilitate payment.
18. Run and develop reports for use by team members using Oracle.
Costing
1. Support the development of costing methodologies in order to assist with the production of statutory submissions for PLICS and National Cost Collection returns. This will include liaising with the Information and Performance Team and clinical colleagues to drive improvements in the quality of existing data.
2. Support the Cost & Income Accountant in facilitating and communicating complex data for other Departments and Managers across the Trust, to obtain data necessary to support the costing model.
3. Support the service transformation agenda by providing costing and service line reporting (SLR) data for financial modelling.
4. Take an active role in both the initial implementation and the ongoing development and maintenance of the Trust's costing systems, ensuring that data standards and processes remain in line with the National required guidance, and allowing for continuous improvement on an ongoing basis.
5. Be able to explain financial information to non-finance managers.
6. Contribute to a training programme for non-finance staff across the Trust.
Person Specification
Education
* AAT Qualified or equivalent experience
Desirable Criteria
* CCAB part-qualified
Experience
* Experience of working in an NHS or similar non-profit making organisation
* Experience of working with financial systems and processes
* Demonstrate experience in the analysis and assessment of financial and non-financial data
Desirable Criteria
* Experience in using Oracle finance system
Knowledge
* Excellent communication skills including presentation and summary of data into meaningful information for non-finance managers and colleagues
* Strong IT skills including Word, Excel and financial systems
* Effective problem-solving skills, especially for new issues where no precedent to follow
Desirable Criteria
* Influencing and negotiating skills
Here at Cambridgeshire and Peterborough NHS Foundation Trust (CPFT) we are dedicated to providing high quality care with compassion. We deliver many of the NHS services that are provided outside of hospital and in the community such as physical, mental health and specialist services.
We are a health and social care organisation, offering a wide range of services, including:
* Integrated physical and mental health services for adults and older people;
* Specialist mental health and learning disability services;
* Children and young people's mental health services;
* Children's community services in Peterborough;
* Social care;
* Ground-breaking research
We strongly encourage applications from all sections of the community, particularly from under-represented groups including disabled people and members of our ethnic minorities and LGBTQ+ communities. For further information about our positive equality, diversity and Inclusion work, please visit here.
CPFT is looking to build upon its pool of temporary workers with Temporary Staffing Services (TSS). You will be asked at interview if you would be willing to register with TSS. This is an excellent opportunity for those looking to take on additional hours that are flexible around your personal circumstances.
Please be advised that in line with the WHO Health Workforce Support and Safeguards List, 2020 Cambridgeshire and Peterborough NHS Foundation Trust currently are unable to accept applications from overseas candidates whose country of residence is classed as a 'Red List' country.
Applicants who require entry into the UK will be required to provide a valid police certificate from the relevant authority from each country (except the UK) where the applicant has been present for 12 months or more, 10 years before the date of visa application, while aged 18 or over.
If you are successful at interview you will be subject to pre-employment checks, including a DBS (if appropriate), references and Occupational Health. To ensure a smooth process please bring all identity documents to your interview. A list of required identity documents will be attached to your interview invitation.
All communications will be sent to you via TRAC Systems. By applying for this post you are agreeing to CPFT transferring the information contained in this application to TRAC. If you are made an offer, information will also be transferred into the national NHS Electronic Staff Records system.
Employer Certification / Accreditation Badges
Documents to download:
* Band 5 Assistant Income Accountant JD & PS (PDF, 392.6 KB)
* CPFT Values (PDF, 114.7 KB)
* CPFT Mindful Employers (PDF, 51.3 KB)
* CPFT Accommodation (PDF, 296.6 KB)
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