Corporate Governance Administrative Officer
Chesterfield Royal Hospital NHS Foundation Trust
The Corporate Governance Administrative Officer role is an interesting and varied job which will give you an opportunity to work closely with teams across the Trust including our Executive and Non-Executives & Council of Governors. The post holder will work closely with the Foundation & Deputy Foundation Trust Secretary and the Corporate Governance Team to ensure an efficient approach to freedom of information requests and a high level of administrative support is provided.
If you are an experienced administrator, are confident working with stakeholders at all levels and have a flexible and adaptable attitude we would love to welcome you to our team.
This is a whole time equivalent role, but we are open to discussions regarding job shares/flexible working.
Main duties of the job
* Be the main point of contact for administration of the Freedom of Information Process
* Provide specialist administrative support to the Corporate Governance Team.
* Support the Foundation & Deputy Foundation Trust Secretary's in the administration of the Board process.
* Assist the Governor & Membership Officer in the production of governor and membership meetings and events and support the administration of all Governor & Membership activity.
* Receive general queries by phone, email or in person.
* Maintain filing systems and electronic databases.
Job responsibilities
Please see the Job description and Person Specification in the attachments.
The tasks you will be required to support are varied and will change depending on the priorities of the Corporate Governance team throughout the year. However, much of your portfolio will be on a cyclical/regular basis linked to due dates for Freedom of Information requests and the Board & Council of Governors meeting schedule. You will have the ability to manage your workload independently within the parameters of deadlines set.
Person Specification
Qualifications
* Educated to GCSE grade C or equivalent standard in English and Mathematics
* Good working knowledge in use of Microsoft packages including Word & Excel.
* Ability to produce high quality documents.
Experience
* Experience of working in an administrative role
* Experience of working with a range of stakeholders at varying levels of an organisation
* Previous experience of the Freedom of Information process.
* Experience of corporate administration.
* Experience of handling difficult and sensitive situations effectively and confidentially
Skills
* Excellent communication skills, written and verbal.
* Able to work on own initiative and as part of a team.
* Ability to prioritise own workload and work to tight deadlines.
* Attention to detail, good time management and organisational skills.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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