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Accounts Payable Omagh Team Leader (Executive Officer), Tyrone
Client: Education Authority
Location: Tyrone
Job Category: Other
EU work permit required: Yes
Job Reference: c72befbd8711
Job Views: 8
Posted: 09.02.2025
Expiry Date: 26.03.2025
Job Description:
Job Purpose:
The Accounts Payable Team Leader Officer will be responsible for managing Supplier/Customer accounts, ensuring the accurate and timely payment of non-payroll payments (mileage, subsistence, and expenses), whilst ensuring all issues/queries have been investigated and resolved.
The role will involve assisting with the development and implementation of any new systems for payments including ensuring all staff have been trained.
Provide specialist advice, information, and support to all internal/external stakeholders such as officers within Directorates, Schools, Suppliers, and other organizations on a wide and diverse range of matters relating to the Accounts Payable function.
Personal Specification:
As the responsibilities of the post are varied and demanding, the post holder should have good organizational skills and display commitment, enthusiasm, initiative, and an ability to handle confidential material.
The post holder should be capable of working with the minimum of supervision and also be flexible in approach to these educational and administrative changes which may occur from time to time.
Functional Links:
The Accounts Payable Team Leader will collaborate and engage with a wide range of internal/external stakeholders such as staff across all EA Directorates, Suppliers, Contractors, Department of Education, Department of Finance, HMRC, and other organizations ensuring an efficient and confidential function delivery. The post holder will have to maintain a range of contacts within well-defined terms of reference relating to the provision of information and the delivery of service. The post holder may be required to interpret and explain roles and procedures, to give straightforward advice and assistance, and to make routine decisions.
Main Duties and Responsibilities:
Management and Supervision of Staff:
* The Accounts Payable Team Leader will plan, manage, and delegate work within the section, ensuring compliance with financial procedures/controls and adherence to all deadlines.
* In collaboration with the Deputy Accounts Officers, train new staff and monitor their progress.
* Carry out Performance and Achievement Conversations with the team.
* Supervise the team including discipline and ensuring staff welfare.
* Maintain a working knowledge of all procedures and processes relating to the Accounts Payable function.
* Maintain a working knowledge of Oracle Payables, I-Procurement, and other financial systems used by the Authority, including the Travel System.
* Maintain a working knowledge of the Construction Industry Scheme (CIS), Check Employment Status for Tax (CEST), HMRC regulations, or other similar schemes that occur.
* Ensure that all invoices/orders are authorized correctly in line with EA’s Authorisation Framework.
* Ensure that all goods/services ordered and invoiced for are in accordance with the EA’s Financial Procedures.
* Ensure that the payment of claims/moneys to individuals meets HMRC requirements.
* Coding, checking, and batching of all invoices.
* Input of batches to the Financial system and approval of same.
* Identify and amend any imbalanced batches on the system.
* Check reports to identify errors/incorrect payments and make the correcting adjustments.
* Correct errors identified by reports, suppliers, or by other organizations.
* Match and approve all I-procurement invoices for all Directorates and schools.
* Process the accurate and prompt payment of all UNITAS computer-generated invoices.
File Maintenance:
* Ensure staff complete the forms for new/amended suppliers and supplier sites so that the Supplier Master File data is kept up to date.
* Forward details of suppliers appropriate for supplier merge and/or deletion to the Supplier Maintenance Team.
Administration:
* Deal with all Accounts Payable function enquiries from schools, suppliers, Directorates, and other organizations.
* Handle queries regarding orders, incorrect invoices, credit notes, debit notes, and liaise with staff within Schools/Directorates regarding the same.
* Address queries regarding the employment of individuals and associated tax implications.
* Resolve problems relating to the receipting of I-procurement invoices.
* Manage the recoupment of erroneous payments.
* Extract information required by internal/external stakeholders such as Audit, Schools, Directorates, Suppliers, and Department of Education.
* Assist and support the Accounts Officers and Deputy Accounts Officers as required.
* File all paid invoices and reports.
* Review Suppliers Statements and ensure that all outstanding invoices are identified and processed accurately and promptly.
Other Duties:
* Comply with Education Authority policies and procedures in relation to the duties and responsibilities of the post.
* Any such other duties that the Authority may from time to time require.
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