Maintenance / H&S Manager - Thames Ditton, Surrey About Us: Located in the heart of Thames Ditton, our private health club is not just another corporate gym. As a not-for-profit organisation, we pride ourselves on being welcoming, supportive, and independent. We provide a personalised approach to fitness and well-being, creating an environment where members and staff feel valued and inspired. Reports to: CEO Department: Operations Contracted Hours per week: 40 Salary: 30-35K Date: 09/01/25 Place of work: Colets Health & Fitness, St Nicholas Rd, Thames Ditton, KT7 0PW Job Purpose: Ensure routine maintenance work is completed in a timely & cost-effective manner assuming responsibility for both internal and external resources Assume responsibility for Health & Safety Regulations & policies in all areas of the club, in addition to ensuring Colets are compliant with all “Statutory” and “Best Practice” Health & Safety Procedures Ensuring all PPM, testing and other procedures related to the above are carried out/in place; including management of external contractors, Fire Alarm testing, emergency lighting checks tests and general maintenance. Role and Responsibilities: Close liaison with the club’s CEO on all building matters & compiling a status report for board meetings. Support the CEO and Operational Management with planning and prioritizing short & long-term building related projects where applicable Responsibility for all matters relating to the presentation of the club and the day-to-day maintenance of the club building, including the general areas such as common external grounds & areas under the club’s control. Responsible for the pool/spa and all related equipment/plant, all lighting, electrical, plumbing, drainage, and air conditioning plant Management of the club’s in-house Maintenance Caretakers/Assistants; ensuring they carry out their responsibilities in accordance with their job descriptions. Ensuring all servicing & planned preventative maintenance contracts and formal maintenance contracts are in place for all plant and machinery Management & Supervision of all maintenance related contractors; ensuring they are compliant with their contracted duties and following the club’s procedures Management of Colets “WAM” asset management system; ensuring it is always accurate and up to date and it is used in accordance with its specification and to the maximum of its capacities Maintaining proper accessible, legible, and dated records for all maintenance related issues Management of the pool/spa plant, disinfection/dosing systems. Ensuring all pool plant equipment, water, spa, and surrounds are safe, clean and in proper working conditions at all times Ordering security of the club’s supply of tools, light bulbs, cleaning materials and all maintenance related supplies. (Stefan) Carrying out all proactive/reactive redecoration and refurbishment of the club as necessary; carrying out repairs as and when required etc. Ensuring the good condition & safe working surrounding of the maintenance office Assisting with the receipt of deliveries, stocks & supplies as necessary including loading/unloading Assisting in the preparation of, and being present for the club’s annual fireworks display and related post-event “dismantling” work (not applicable – too specific) Being available (including an out-of-hours key holder) for club emergencies such as intruder alarm activations, flooding, boiler breakdowns, loss of power etc. and being on the registered call-out list Ensuring adherence to Colets’ own rules and regulations Ensuring the security of the building and its contents; paying particular attention to alarms, locks, fire extinguishers and maintaining records where necessary Maintaining records of all work carried out to all equipment within the club Liaising closely with the senior management and ensuring they are up to date on maintenance issues at the club All staff should be fully aware of and understand departmental N.O.P.s, club emergency procedures and the club’s emergency action plan Other tasks that may be requested by the CEO Facilities / Building Manager Role (in addition and including the above) Attend regular meetings with the CEO and Operations Management Maintaining a safe environment with proper lighting, signage, and disability access Drafting and updating emergency plans and evacuation procedures as required Overseeing security, fire prevention, and other safety systems Scheduling regular building maintenance Contracting professionals for repairs / upgrades as needed Overseeing contractors and inspecting completed jobs Support with hiring employees or contractors as needed to maintain, repair, or improve the property Providing training for building employees as needed Evaluating team performance and providing direction, correction, or additional training to ensure proper maintenance of the building Support CEO and Operational Management with scheduling of contractors and employees as required Resolving complaints, problems, and requests from building users and maintaining records Assisting with emergency response and evacuations Overseeing and agreeing contracts and providers for services including security, parking, cleaning, catering, technology and so on Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds & security Ensuring basic facilities, such as water and heating, are well-maintained Allocating/managing space in and around Colets’ buildings Ensuring the facilities meet government regulations and environmental, health & security standards Inspecting the building frequently for signs of damage or wear Weekly meeting with the CEO to review all matters relating to Health & Safety, including Accident reports, Incidents & Concern Reports. Assume the role of Head of Health and Safety for the Club. Prepare monthly Health & Safety (General) and Statistics reports to be signed off by the Estates Manager for distribution to the Board & Executive Committee. Attend Executive Committee Meetings Reviewing and Updating the Club’s Safety Policy Arranging Annual Health and Safety Audits and managing the Risk Reduction Plan. Liaison with HR regarding Health and Safety related training for all staff and ensuring that we comply with all mandatory and best practice training. Inclusions Health & Safety – Manage the health and safety within Colets including but not limited to all aspects of the clubs building, facilities, operatives & members of the public. Keep up to date with all new regulations and attend seminars with Right Directions. Head up H&S committee meetings and report back to GM and Board for AGM’s. Keep up to date with all covid related matters including management of staff (In conjunction with HR) that have been with and/or contracted the virus (not applicable). Carry out Health & Safety inductions for all new starting staff with support of HR On-the-Tools - Carry out small projects and maintenance works as necessary throughout the facility as well as helping out the maintenance team as required. Included within this is also emptying rubbish trolley into bins, moving furniture/equipment etc as necessary Research and investigate new contractors and ways to save money for the company without compromising services Imagine new ideas, designs, improvements for the club to keep with current changing trends (not applicable). Liaise with Grounds department for maintenance and servicing for the 3 estate properties within Colets (Pepys/Milton Cottages and 66 Speer Road) Working hours – Note that due to the nature of our business that weekend and out-of-hours will be required