We have an excellent opportunity for a Programme Assistant to join our team to support the Project and Communications Officer, working closely with the Research Operations Manager at the Centre for Tropical Medicine and Global Health, Nuffield Department of Medicine. This varied role will assist with meeting arrangements, organising travel, expenses, diary management, organising conferences, and providing financial and other administrative support as required.
You will work closely with, and be mentored by, the Project and Communications Officer, liaising with the administrative, central finance, and HR teams. You will be responsible for coordinating and logistics for international HSC events (workshops, annual meetings, training courses, etc), helping to organise all aspects including financial oversight. You will assist with accounting and finance duties such as processing expense claims for staff and students, company credit card reconciliations, and support for audit preparation by collating documentary evidence when required, such as invoices, staff contracts, and timesheets. You will be acting as the first point of contact and liaising with external suppliers to ensure quality, timely delivery, and value for money. You will also be responsible for working alongside the Project and Communications Officer to review project transactions to ensure expenditure is coded appropriately, monitor ongoing spending, commitments, and budget remaining, and add commentary for internal reporting.
To be successful in this role, you will be educated at an A Level or equivalent standard with experience in administrative work in a team environment. You will have experience working on confidential matters; tact and discretion and the ability to work independently, with minimum supervision, and a willingness to resolve situations, as well as knowing when to refer issues to others is essential for this role. A high standard of numeracy and the ability to work with financial information including a high level of competency in Excel is also necessary for this role.
Applications for this vacancy are to be made online and you will be required to upload a supporting statement and CV as part of your online application. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience.
This position is offered full-time on a fixed-term contract for 12 months and is funded by the NIHR and Wellcome.
Only applications received before 12 midday on Friday 14 February 2025 will be considered. Please quote 177396 on all correspondence.