We are looking for a dedicated Team Administrator who can be part of an evolving administration team. You'll play a key role in our Child Development Admin Team.
The role is fast-paced, requiring resilience, accuracy, and the ability to work under pressure. You should be able to work on your own initiative and as part of a team, working to strict deadlines. Confidentiality must be maintained at all times, and being a good communicator is also key.
This is a great opportunity to take on a rewarding role. If you are an enthusiastic individual who is keen to join our team, then we want to hear from you.
Main duties of the job
The successful candidate will provide administration support as part of the administration team. It is essential that you are able to demonstrate good interpersonal, verbal and written skills and have a "can do" positive attitude.
You will have a good level of IT literacy as you will be using multiple software packages including SystmOne. This role will keep you both challenged and busy as you work closely with colleagues to support the clinical team and our young patients.
Potential applicants should ensure they evidence all the essential criteria in their application.
Job responsibilities
Please refer to the job description attached.
If you have any questions about this position, please do not hesitate to contact us.
Person Specification
Qualifications
* GCSE or equivalent including English and Maths (grade C/4 and above)
* Educated to NVQ3 in administration or equivalent level of knowledge and experience
* Evidence of good literacy and proofreading skills
* Typing / text processing/ data entry skills to RSA III or equivalent
* ECDL or an equivalent recognised IT qualification
* Audiotyping experience
* Prior use of Fluency
Experience
* Evidence of recent secretarial experience in an office environment
* Experience of minute taking
* Prioritisation of workload
* Must be used to working in a busy environment with a variety of different people
* Production of data reports
* Production of clinical correspondence
* Experience of digital Booking Systems
* Previous experience working in a medical secretarial capacity
* Dealing with complaints
* Line Management of other administration staff
Skills / Knowledge / Abilities
* Excellent communication skills, both written and verbal, to communicate with a range of patients, colleagues and stakeholders
* Ability to make decisions in a constantly changing environment using judgement to deal with queries or escalate where necessary
* Minute taking skills
* Able to work on own using initiative within guidelines
* Flexible and adaptable, able to take direction and instruction from others
* Ability to maintain confidentiality at all times
* Familiarity with medical terminology
* Prior use of SystmOne and Esearcher
Other
* Ability to travel between bases in an efficient and timely manner
* Evidence that personal behaviour reflects Trust Values
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Job Location
Egerton Park, Bexhill on Sea with possible travel to alternative bases across East Sussex
Salary
£24,071 to £25,674 a year, per annum, pro rata
Contract
Permanent
Working pattern
Full-time
Reference number
374-LB3524
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