A vacancy for an experienced full time Administration Manager has become available. Based in Omagh our client is a supplier to the hotel, leisure, corporate and retail markets. Job overview: You will lead the administration accounts team managing and delegating the day-to- day operations of the office to ensure smooth and efficient workflows and that optimum levels of customer service are maintained at all times. Working in a small office you must have excellent leadership, communication & customer services skills to liaise with your team, other managers, customers, suppliers, internal sales team and colleagues to ensure that all parties are fully aware of the status of their orders. Duties & Responsibilities: The ability to lead and assist a team. Managing daily office operations, conducting weekly team meetings, and assisting staff as needed. Manage staff timesheets, including tracking hours, overtime, and leave. Maintain accurate records and ensure timely reporting of administrative tasks. Answering phone calls, dealing with initial enquires or queries and transferring to relevant colleague. Arranging travel, accommodation, parking, etc. for site fitters for projects. Produce weekly planning schedules/reports to ensure everyone is kept up to date. Issue purchase orders, allocate time sheet, feedback profit or loss on each order. After Care Sales follow up with customers. Reporting to senior management and the accountant as needed. Serve as the first point of contact for customers via phone and email. Processing salaries including pensions. Reconciling all company bank accounts, credit cards etc and making payments. Filing of all invoices / purchase orders and input to SAGE as received. Maintaining sales ledger, producing sales invoices & input to SAGE, sales receipts and incoming orders for both Contract & Retail customers. Credit Control duties Making payments to suppliers. Liaising with suppliers regarding queries and return of goods. Prepare purchase orders, place orders and reconcile incoming delivery documentation with PO details and matching invoices. Manage contract and retail orders & creation of quotes for customer and work orders for production. Orders dispatched to agreed schedule & ensure invoices have been raised. End of the month produce a monthly invoice to the supplier against all jobs completed. Monthly supplier reconciliations. Dispatch of goods to customers. Person Specification: Demonstrate the ability to motivate and develop a growing team. Have excellent written/verbal communication and interpersonal abilities, with a positive approach to teamwork. A confident, proactive individual who thrives on taking responsibility and making a role their own. Have strong organisational skills and the ability to prioritise tasks effectively showing close attention to detail. Have a keen interest in developing financial management skills. Be proficient in the use of IT software such as the MS Office Package. Desirable Previous experience in an office management or administrative role is preferred Proficiency in SAGE will be desirable for maintaining financial records and streamlining processes. Have a strong working knowledge and experience of VAT & PAYE. Hours of employment: Monday to Thursday 8.15 a.m. to 5.30 p.m. Friday 8.15am to 2.30pm Skills: accounts administration office manager People Management Customer Service Benefits: company pension Paid Holidays free car parking early finish on Friday 1120313