Office and Events Assistant - Part time (20 hours per week)
People
United Kingdom
Position
This exceptional Office Management team provides reception and office facilities support to the company. We're looking for a 2nd member of the team to support in our Central London office on a part-time basis. The successful candidate will be a motivated self-starter, with the ability to work as part of a small team and proactively take ownership of this position.
This is an onsite role only with no working from home option. Candidates must be able to be present at the central London office for 3 days per week. Salary for 20 hours a week is a maximum of £19,000 gross per annum (depending on experience).
Reception Duties
* Welcome all visitors in a warm, courteous and friendly manner
* Provide refreshments to clients and visitors
* Answer the phone and operate the switchboard in a professional manner, screening calls and taking messages
* Process and arrange incoming and outgoing mail, couriers, deliveries and taxis
* Ensure reception area is well presented at all times
Office Support
* General office and administration for the Office Management Team, as well as for the rest of the business as required
* General administrative duties including but not limited to: Expenses, Scanning, Filing, Laminating, Binding etc.
* Assist with travel and accommodation bookings
* Assist with co-ordination of company events and workshops, social events and staff activities
* Manage meeting room calendars as required
* Manage the Desk Booking Tool
* Ensure meeting rooms and break out spaces are always neat and tidy
* Assist with meeting room set up prior to internal and external meetings
* Manage the office stationery and administer replacement orders
* Book internal and external meetings and training
* Manage staff gifts and work anniversaries
* Keep kitchen areas on all floors tidy and well stocked, ordering replacements as necessary
Requirements
To be successful in the Office and Events Assistant role applicants will need the following:
* Prior reception, secretarial or administrative experience is essential
* Happy to travel to Central London office for 20 hours/3 days per week
* Proven experience of working in an office team environment
* Strong communication skills, with good written and verbal ability
* Organisational and planning skills are required as the individual will need to be able to prioritise their workload
* Good attention to detail is a must
* The successful candidate will be self-motivated and able to use initiative
* A flexible approach and calm manner to co-ordinate the many changes and responsibilities of running a busy office
* Intermediate or advanced Microsoft Word, Excel and Outlook are required, and knowledge of the whole Microsoft Office Suite would be beneficial
Our people are key to our success and we pride ourselves on offering a dynamic, creative, innovative and supportive environment. Having the right combination of a 'can-do' approach, strong work ethic, integrity, friendliness and attention to detail is crucial.
Even if you don’t tick all the boxes for one particular role, but you have a keen interest in what we do, send us your details, we may find a suitable match during the interview process.
Deltatre consciously nurtures an environment where each and every team member feels safe to bring their whole selves to work, in which everyone is valued and respected for who they are and what they bring. Everyone has the opportunity to reach their full potential, and every team member is expected to treat everyone with dignity and respect, value different perspectives, use inclusive language and work in alignment with Deltatre's commitment to diversity and inclusion. At Deltatre, everyone is welcome and celebrated.
Some of our Company perks
* Global company with huge growth potential
* Small, creative, close-knit Engineering/Tech team who love to collaborate
* Support with your career development and access to training
* Regular company and team social events
* 24/7 casual dress code
* Free refreshments in the office
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