We are looking for a motivated individual to become part of a small but effective team at Emmaus Hertfordshire, a well-regarded local charity and social enterprise which is working to end homelessness. This is a new role and we want someone to establish good working practices so that we have sound financial procedures in place. You will be reporting to the Operations Manager and CEO and attending monthly finance meetings with the trustees and external accountants. Your responsibilities will include creating invoices and uploading bills to the internal system, tracking payments, addressing unpaid bills with clients directly, keeping track of petty cash transactions and paying invoices in a timely manner. You will work closely with our external accountants to ensure that the monthly management accounts can be produced on time and that any other ad-hoc financial reporting can be produced. You will also play a role in the annual business planning and budgeting process and any subsequent reforecasts.
We are looking for someone who has brilliant organisation and prioritisation skills, you will be juggling tasks daily while still having some strict deadlines. We also want someone who can think strategically, but isn’t afraid to roll their sleeves up and pitch in to get things done. You must have excellent attention to detail as well as written and verbal communication skills. Knowledge of Quickbooks is essential. The final requirement is that you are happy to work in a dog friendly office - treats will be provided! If you think that you are up to the challenge of putting your own stamp on this new role and joining a worthwhile organisation please do apply now.
Duties and Responsibilities
Financial Controls:
Ensure the effective control of revenue and expenditure and the security of monies associated with all activities across the community, including payment of the monthly salary and pension contributions.
Promote a value for money culture ensuring all financial activity is undertaken with authorised suppliers that ensures best value without compromising on quality.
* Support the Chief Executive and Treasurer with preparing, setting, and reviewing the annual budget.
Monitor Housing Benefit and other supported housing funding and Gift Aid income.
* Ensure an efficient and effective year end audit process is undertaken with the external auditors.
Financial reporting:
* Manage the production of relevant and accurate financial information, including monthly management accounts and forecast reports as required in a timely manner.
Financial analysis:
* Undertake financial analysis of all business development and new income generation opportunities to minimise financial risk.
* Undertake financial analysis that will inform and advice the operations team to ensure we are maximising trading income potential through our social enterprise activities.
Other Duties:
* Actively contribute to the review, development, and implementation of strategic and business plans.
* Attend and proactively participate in staff and companion meetings and as required trustee and Board meetings.
* Preparing financial reports for the Board and Committees as required.
* Review company internal controls.
Developing best practice within the accounts function.
Develop procedure manuals for accounting practice.
The Emmaus Hertfordshire team are expected to take a flexible approach to their role and be able utilise their abilities for the overall benefit of the Charity.
Perform any other tasks or duties deemed necessary by the CEO as appropriate.
Daily/weekly:
* Use of Quick books accounting package.
* Maintaining day to day accounting records.
* Maintenance of financial ledgers and accounting processes.
* Reconciling financial accounts.
* Maintaining spreadsheets.
* Credit control.
* Handling and writing cheques and administration of online banking.
* Receiving and processing all invoices, expense forms and requests for payment.
* Verifying calculations working with the Quick books accounts system.
* Reconciliation of bank accounts.
* Cash management.
* Managing petty cash transactions.
* Providing ad hoc reports and information to Chief Executive.
* Management of housing benefit payments/repayments.
Monthly:
* Prepare Payroll figures.
* Reporting to HMRC.
* Manage payments to companions.
* Preparation of VAT returns.
* Work with our accountants to help prepare monthly accounts (P&L and balance sheet).
Annually:
* Work with accountants on the preparation of annual statutory accounts.
* Liaise with external advisors on the preparation of statutory financial information.
* Work with Director and Trustees on annual budget setting.
Job Types: Part-time, Permanent.
Pay: £16,000.00-£18,000.00 per year.
Schedule:
* Monday to Friday.
Experience:
* Bookkeeping: 2 years (preferred).
Work Location: In person.
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