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Contracts Officer and Admin support to the Deputy Director of Finance, Maidstone
Client: Maidstone and Tunbridge Wells NHS Trust
Location: Maidstone, United Kingdom
Job Category: Finance
EU work permit required: Yes
Job Reference: be3c27576fc4
Job Views: 7
Posted: 20.02.2025
Expiry Date: 06.04.2025
Job Description:
Job overview
The Finance Department is expanding their team to support the administrative functions of the Contracts team and the Deputy Director of Finance. This will be a dual role, working across both departments, and we are seeking to recruit a hardworking, self-motivated individual with exceptional organization and administrative skills for 22-30 hours per week. After a probationary period, the successful candidate may be able to work on a hybrid basis, with a minimum of two days in the office at Hermitage Court or Maidstone Hospital.
Main duties of the job
The main duties of the role will require an individual who is self-motivated and has strong organizational skills, and can pay very close attention to detail. The ideal candidate will have experience of working in the NHS and will have a proven track record of aptly coordinating professional meetings and concise minute taking.
The post holder will be required to follow and record complex conversations which will have a financial and legal focus.
Working for our organization
Maidstone and Tunbridge Wells NHS Trust ranks among the top 10 NHS Trusts nationwide and was named the second-best Trust to work for in the South East in the 2023 NHS Staff Survey.
We are a large acute hospital trust in south-east England, providing general hospital services and specialist care to around 600,000 residents in West Kent and East Sussex. With a dedicated team of over 8,000 staff, we are proud to offer specialized cancer services to over two million people through the Kent Oncology Centre.
Fordcombe Hospital, near Tunbridge Wells, became part of the Trust in October 2024. Specializing in planned care, it offers two operating theatres, 28 inpatient and day-care beds, diagnostic services (X-ray, MRI, CT, and endoscopy), and consultation/treatment rooms.
Looking for flexible working?
We are a flexible working-friendly organization. Whether it’s adjusting your hours or exploring other flexible arrangements, we want to work with you to find the best solution for you, our patients, and the Trust. Talk to us about how we can accommodate your working needs.
Joining us includes a comprehensive benefits package:
At least 27 days of annual leave plus public/bank holidays (pro-rata for part-time staff).
Membership in the NHS Pension Scheme, with a 20.6% employer contribution and life assurance benefits.
Blue Light card eligibility.
And more, additional benefits can be found in the benefits documents below.
Detailed job description and main responsibilities
We’ve provided all the details you need about this role in the job description and person specification. Please take a moment to review the criteria in the person specification and share specific examples in your application that demonstrate how you meet these requirements. Please also check your application for errors/omissions prior to submission.
All successful applicants will be required to complete our corporate trust induction once a start date has been agreed.
Person specification
Qualifications
* 5 GCSEs including Maths & English
* 3 A Levels or Equivalent graded C or above
* Further Education qualifications in Business Administration
Experience/ Knowledge
* Secretarial and Administrative experience
* Experience in dealing with sensitive information
* Experience in planning and organizing projects or activities
* Comprehensive working knowledge of Microsoft packages including Outlook, Excel, and Teams
* Advanced knowledge of Word
* Previous administrative experience at an intermediate level.
* A sound working knowledge of running meetings, minutes, and managing actions.
* Working knowledge of contract law fundamentals.
Skills
* The ability to pay attention to detail and follow and record complex conversations with a financial and legal focus.
* Excellent communication skills, with the ability to deal with complex issues.
* Ability to liaise with all levels of staff and the public both internally and externally.
* Ability to work under pressure in a fast-paced working environment and able to multi-task.
* Ability to work across sites and travel to other provider locations.
* Knowledge of NHS Contracts.
* Knowledge of NHS payment Systems.
* Working knowledge of NHS processes, operations, and terminology.
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