Administration Assistant (Bury St Edmunds) We are seeking an experienced Administration Assistant to join us, to support the work of our Bury St Edmunds office. This is a fully office based full-time role (37.5 hours per week), with fixed working hours of 0845 – 1715, Monday to Friday. About the firm and office Ensors is one of East Anglia’s oldest, most respected and fastest growing firms of Chartered Accountants with six locations in Suffolk, Cambridgeshire and Norfolk. Our modern, purpose built Bury St Edmunds office has approximately 70 staff, and is based in the picturesque rural location of Fornham All Saints. About the role This varied role involves working to support the Office Administrator to ensure the smooth running of the office. We are looking for someone who is committed to ensure the core support functions of our office run efficiently, and who is at ease in liaising with a wide variety of clients, visitors and staff – both in person and via telephone. The successful candidate will enjoy working in a team environment and have a flexible approach to their work. Responsibilities will include (but are not limited to): General office administration: reception duties including greeting visitors, serving refreshments for client meetings, dealing with incoming/outgoing post, call handling, receiving deliveries and scanning documents. Monitoring general office supplies and re-ordering items as necessary. Client administration: system updates on client contacts database, preparing client create forms including electronic verification, preparing Engagement letters, completing ongoing Anti-Money Laundering review paperwork, bank letters, authority letters and solicitor letters, dealing with client satisfaction reviews, Companies House filings, and conducting Land Registry searches Ad hoc tasks : Binding of hard copy documents, photocopying, organising group events, support with mailshots, and making accommodation/travel bookings on behalf of team members Essential Skills and experience: Recent experience of working in an office environment (minimum 2 years) to include ‘front of house’ reception work Competent administrative skills to include proficiency in Microsoft Word, Outlook and Excel Work experience in the professional services sector would be preferred, but is not essential Exceptional time management and organisational skills Capable of working accurately, independently and without close supervision Capable of multi-tasking, working on own initiative and being pro-active Ability to exercise complete discretion and confidentiality with regards to our work Proficient in Microsoft Word, Excel and Outlook Awareness of GDPR and its application in the workplace The role offers a great opportunity to gain experience within a prestigious team that has gained significant recognition. Ensors has been shortlisted for ‘Pensions Accountancy Firm of the Year’ at the 2024 Pensions Age Awards. At the Central & East Insider Dealmaker Awards 2023, the firm was also shortlisted for Transaction Services and Corporate Finance Teams of the Year, and won Deal of the Year in 2022. Ensors also secured 1st place in the Experian 2020 Corporate Finance Adviser League Table. See more on our website here. We offer an attractive salary with many benefits in a friendly working environment. We have an extensive in-house training programme for all staff. Read more about working at Ensors here. To apply, please submit your CV together with a covering letter stating your current salary via the 'Apply for this job' button. Please note we are only accepting applications via our recruitment portal for this vacancy. Should you not receive an acknowledgement email in response to your application, please check your spam folder. The closing date for applications is Friday 13 September 2024.