F1 is looking for a HR Coordinator to join our team in Biggin Hill. The Coordinator will be working closely with your HR Business Partner and HR Advisor, providing a high level of HR admin support, together with appropriate guidance, advice and support to managers and staff in your designated business areas.
Main Duties & Responsibilities:
* Act as first point of contact for all HR queries.
* Maintain HR Tracker for accurate monthly statistics, including turnover, average time to hire, etc.
* Contribute to HR projects, including updating policies and procedures and improving HR systems.
* Input data into HR Information System and ensure it remains up to date with any changes. Assist with processing departmental paperwork as required.
* File departmental paperwork on a regular basis.
* Diarise fixed term contract end dates 6 weeks in advance and confirm if the contract will be renewed.
* Administer Maternity, Paternity, Shared Parental leave process.
* Provide support to other team members during busy periods or absence.
* Proactively maintain procedures for your own area of responsibility.
Welfare
* Receive phone calls from staff, log and email managers advising of the employee’s sickness absence.
* Carry out welfare meetings, provide support, take notes, and follow up where appropriate.
Manage New Starter Process
* Raise new starter forms.
* Draft contracts of employment and send with new starter pack.
* Follow extensive new starter procedures.
* Ensure all paperwork is given to payroll.
* Ensure all new starter paperwork is received/chased where appropriate.
* Send out new starter boxes.
* Input all relevant information into our HR System, Workday.
Leavers Process
* Write and confirm acceptance of resignation.
* Raise Leavers Form and New Employment Form.
* Calculate leaver’s entitlements for payroll.
* Ensure payroll is advised in a timely manner.
* Archive leaver files on a quarterly basis.
Performance Management
* Diarise probationary reviews with managers and BP’s and ensure they are completed in a timely manner.
* Write and confirm completion/extension with employee and advise of benefits where appropriate.
* Log any disciplinary sanctions on HR Information System and remove once expired.
About You
* A Levels or equivalent.
* CIPD level 3.
* Previous experience as a HR Coordinator / Administrator.
* Proven experience using a HR IS.
* Proven administration experience in a busy, fast-paced role.
* Basic HR knowledge.
* High attention to detail.
* Ability to multi-task.
* Excellent communication skills.
* Professional.
* Confidential.
* Ability to work in a team.
Division: Corporate
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