Social network you want to login/join with:
Administrative Assistant - Children, Kingston upon Thames
Client:
Russell-Cooke
Location:
Kingston upon Thames, United Kingdom
Job Category:
Other
EU work permit required:
Yes
Job Reference:
257cb8c6a4ac
Job Views:
5
Posted:
30.03.2025
Expiry Date:
14.05.2025
Job Description:
ADMINISTRATIVE ASSISTANT
Hours: Full Time 9:30am – 5.30pm
Department: Children Law Kingston
We are seeking an Administrative Assistant to join our Children team in our Kingston office. This role requires working 5 days a week from 9.30am-5.30pm.
You will report to the team’s Executive Assistant and will assist the department with general administrative support.
Technical skills and expertise:
* Excellent attention to detail.
* An enthusiastic and driven person who is prepared to contribute their efforts and work well within a close team.
* Someone wishing to develop their skills and experience.
* Good literacy and numeracy standards, IT literate, proficiency in Excel is essential.
* A person with higher-level skills such as accounting or IT would be desirable.
The Role:
Duties include but are not limited to:
Document Production:
* Answering new client calls.
* Copying, scanning, printing, and finishing documents.
* Producing accurate typed documents in accordance with the Firm’s style and standards from a variety of sources.
* Producing routine reports.
* Assembling and/or checking electronic or printed documents including accurate proofreading.
* Maintaining a good standard of written English and solid numeracy.
* Ensuring that files (electronic) are efficiently, accurately, and regularly maintained.
* Proficiency in the use of the Firm’s File Management software and any subsequent document management system (training will be provided).
* Following the Firm’s file maintenance procedures and file review procedures.
* Accurately and quickly entering electronic data.
File opening and closing:
* Following the Firm’s physical and electronic file opening and archiving procedures.
* Assisting fee earners with the completion of basic documentation, such as bill payments, electronic payment requests, receipts, transfers, and expenses claims using our online system.
* Carrying out client billing processes under the supervision of the Executive Assistant and producing matter time inquiries using Excel.
Internal administration:
* Supporting the fee earners through the efficient operation of all the Firm’s administrative procedures and policies.
* Assisting in booking fee earners for conferences and courses.
* Implementing all relevant policies and procedures, including booking couriers/taxis and events.
Professional Standards:
* Working and behaving in a professional manner and to a high ethical standard.
* Complying with procedures set out in the Firm’s Office Manual.
* Carrying out duties given by the partners or employees faithfully and diligently and following all reasonable instructions.
* Treating all information about the Firm and its clients as wholly confidential.
Salary and benefits:
We offer competitive salaries and generous benefits. We have a diverse workforce and aim to attract high-caliber applicants that reflect the demography of our geographical location and client base. Individuals will be employed solely on merit and the requirements of the position. No applicant or employee receives less favorable treatment on the grounds of sex, race, marital status, disability, age, sexual orientation, gender identity, or religion. Reasonable adjustments will be made to eliminate or reduce disadvantage.
#J-18808-Ljbffr