Job summary We are looking for a talented team administrator to join us in commissioning specialised mental health services. In this role, you will play a crucial part in supporting the operations of the Provider Collaborative teams. Your expertise and dedication will contribute to the seamless delivery of services across the following areas: For Me Adult Secure - Mental Health and Learning Disabilities and Autism HOPE Adult Eating Disorders Thames Valley Tier 4 Child and Adolescent Mental Health Services You should have excellent communication, organisational and inter-personal skills and be experienced in all aspects of administration. We'll need you to be able to work on your own initiative with competing priorities and deliver to deadlines. Your contribution will directly impact the provision of specialised mental health services, ensuring that individuals in need receive the care and support they deserve. Main duties of the job Some of the key duties of this role include: Ensuring all correspondence/reports/papers are professionally and accurately presented and returned to deadlines and in line with SMT assurance framework. Ensuring administration processes and procedures are adhered too. Facilitating good communication systems with the SMT and ensure that information is disseminated appropriately and efficiently. Preparing presentation materials as required. Managing own time and prioritise in providing service to SMT team members. About us Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team" Our values are: "Caring, safe and excellent" At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include: Excellent opportunities for career progression Access to tailored individual and Trust wide learning and development 27 days annual leave, plus bank holidays, rising to 33 days with continuous service NHS Discount across a wide range of shops, restaurants and retailers Competitive pension scheme Lease car scheme Cycle to work scheme Employee Assistance Programme Mental Health First Aiders Staff accommodation (please note waiting lists may apply) Staff networking and support groups hosted by our Equality, Diversity & Inclusion team Date posted 08 November 2024 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum/pro-rata Contract Permanent Working pattern Full-time Reference number 267-OA6673800-A Job locations Slade Site Oxford OX3 7JH Job description Job responsibilities In this role. you'll also be responsible for the day-to-day administration tasks for the Senior Management Team (SMT), including preparing agendas, minutes, action plans and organising meetings for SMT Directorate Meetings. Please review the JD provide for an overview of the duties and responsibilities for this position. Job description Job responsibilities In this role. you'll also be responsible for the day-to-day administration tasks for the Senior Management Team (SMT), including preparing agendas, minutes, action plans and organising meetings for SMT Directorate Meetings. Please review the JD provide for an overview of the duties and responsibilities for this position. Person Specification Knowledge Essential Good knowledge of Microsoft Suite applications, in particular Word, Excel and Outlook Knowledge of specialised MH Setting Qualifications Essential A-levels or equivalent Desirable Secretarial/administrative qualifications Experience Essential Variety of previous office administration experience at a senior level Experience of organising and developing administration systems and procedures Desirable Previous experience in an administrative role in a healthcare or social care setting Person Specification Knowledge Essential Good knowledge of Microsoft Suite applications, in particular Word, Excel and Outlook Knowledge of specialised MH Setting Qualifications Essential A-levels or equivalent Desirable Secretarial/administrative qualifications Experience Essential Variety of previous office administration experience at a senior level Experience of organising and developing administration systems and procedures Desirable Previous experience in an administrative role in a healthcare or social care setting Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Oxford Health NHS Trust Address Slade Site Oxford OX3 7JH Employer's website https://www.oxfordhealth.nhs.uk (Opens in a new tab)