Depot Admin Support Assistant page is loaded
Depot Admin Support Assistant
Apply locations: Wakefield Kirkgate Station
Time type: Part time
Posted on: Posted 2 Days Ago
Time left to apply: End Date: January 18, 2025 (7 days left to apply)
Job requisition id: JR029492
Join the Team as a Depot Delivery Administrative Assistant!
Reporting into: Head of Customer Service Delivery
Contract: Permanent
Location: Wakefield
Hours: 25 hours per week (hours to be confirmed)
Salary: £18,622.34 per annum
About the role:
In this exciting role, you will be providing support to the Service Delivery Management teams in all aspects of day-to-day management and organisation of the depots. Providing administrative support and taking responsibility for the facilities management at the local depot offices and signing on points.
What You’ll Do:
Administrative Responsibilities
* Provide general assistance in smooth operation of traincrew depot and management/Customer Relations office.
* Development and implementation of efficient office systems and equipment maintenance.
* Provision of comprehensive administrative support service to include scanning, filing, creation of documentation, letters and reports as directed by the management team.
* Raising and managing purchase orders across the operational teams to the agreed levels set out by the finance team.
* Take notes and actions for meetings as required by the service delivery teams.
* Organise, maintain records and provide parking permits, Cab passes and ID cards to depot traincrew/other areas of the business.
* Support the Safety and management teams in ensuring that competence files are updated with necessary signatories.
* Provide administrative support to Customer relations team, using the appropriate systems to answer general email enquiries from customers, resolve customer complaints via email or web form and issuing charter compensation as per company guidelines.
Facilitates & Traincrew Support
* Manage the local traincrew accommodation and facilities along with ensuring local staff equipment and information requirements are met.
* Be the first point of contact for anyone attending the management office, depot or SOP.
* Organising incoming and outgoing post using the franking machine and managing deliveries.
* Take receipt of deliveries to the management office, depot or SOP.
* Ensure that meeting rooms are presented to the required standard.
* Maintenance and management of stock levels for traincrew equipment, stationery, tea, and coffee.
* Ensure reservations machines are in working order and arrange appropriate support to fix any issues.
* Arrange appropriate audit checks as required e.g. annual fire extinguisher testing, PAT testing, franking machine.
* Provision of uniform and essential items to traincrew.
What You Bring:
* Administrative skills: you will have experience working with Microsoft Office.
* Organisation: you will be able to prioritise tasks to meet various deadlines whilst managing requests from multiple sources and working flexibly.
* Customer Service: you will be a great communicator via phone, email or face-to-face.
* Proactive and independent: you have experience working on your own and unsupervised.
* Problem Solver: You can tackle any challenge with a smile and find solutions when things get tricky.
* Detail-focused: You can manage data, handle reports and extract relevant data by structuring information logically.
* Research Oriented: you will have the ability to undertake research and gather information using a variety of tools, techniques and resources.
About us:
Grand Central, which is part of the Arriva Group, is an open-access train operator linking the North East and West Yorkshire with London. This means we don't get any sort of help from the government and our only loyalty is to our customers - it's in our interest to give you the best journey possible. We've been connecting London Kings Cross, Yorkshire and the North East since 2007, and our customers consistently rate us as one of the best train companies in the country.
Ready to start your next journey?
If you’re passionate about making a difference and supporting Grand Central, we want to hear from you!
Let’s build the future together!
Due to the energising nature of our vacancies, application close dates, when stated, are indicative and may be subject to change so please apply as soon as possible to avoid disappointment. Shortlisting and interviewing will take place whilst the advert is open and will close once a successful candidate has been identified.
At Arriva we acknowledge the importance of our people's diverse experiences, talents, and cultures. Embracing diversity and creating inclusion is a key component of our talent strategy.
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