General Purpose To perform the accounts receivable function as well as other accounting tasks in a fast-paced international business department, alongside supporting the lead Accountant.
Essential Duties and Responsibilities
* Raising and sending all sales invoices for various companies.
* Generating aged debtors listing and adding commentary.
* Raising statements of account and sending to customers.
* Credit control plus raising credit worthiness reports for review by the Accountant.
* Verifying VAT, TVA and IVA codes.
* Assistance with updating pricing on systems.
* Responding to accounts related customer queries.
* Hire, extended term, plus specialist invoicing at month end, & any other non-standard charging.
* Raising HPIL Ltd monthly sales invoice.
* Raising credit notes following approval from Accountant and agent.
* Transfer of information from Insphire to Opera and book transfer procedure in Opera.
* Posting to ledger of accounting journals including external accountant journals.
* Posting of bank receipts.
* Calculation and review of bad debt quarterly.
* Ensuring that 'special deals' are adhered to e.g. trade-ins, MSAs & special discounts.
* Completion of tasks for Accountant or Commercial Manager, e.g. customer activity reports.
* Calculate customer rebates for accrual.
* Assistance with calculating the cost of sales and sales analysis.
* Reconciling internal intercompany and international intercompany accounts.
* Produce month end sales reports.
* Assistance on the upkeep of the Fixed Asset Register.
* Email agents copy invoices after commission calculations are completed.
* Completion of Vendor questionnaire forms.
* Calculate of Hire Accumulation and accrual monthly, then providing to agents.
* Calculating and raising recharge invoices to affiliate offices.
* Franking and sending post.
* Involvement with year-end audits, preparation and answering queries surrounding sales ledger.
* Assistance in the holiday cover of the Accountant and Accounts Payable position.
Supervisory Responsibilities: Not applicable for this role.
Education/Experience Required: Grade C / 4 at GCSE Maths and English. Accounting qualification attained or in training for, such as AAT. Alternatively possessing relevant experience.
Computer Skills Necessary: Proficient in use of MS office packages, with advanced knowledge of Excel expected. Also needs to have prior experience of using an accounts package to produce accounts, such as Opera. SAP experience preferred but not essential due to eventual migration of software.
Physical Demands/Requirements: Not applicable for this role.
Work Environment: Office based.
Job Type: Full-time
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