Duties and Responsibilities PPM Tool Management Design the 1-4 year PPM strategy for the Trust which will include a multi-phased implementation approach. Design the PPM operational delivery model taking into consideration the complex project environment and funding uncertainties. Continuously improve, monitor and evaluate the PPM tool, ensuring it is configured appropriately for the key stakeholders. Design and implement the PPM roadmap for all stakeholders across the Trust. Undertake and incorporate iterative lessons learned from Trust and wider use of the tool to improve the future PPM plan and the quality of data analysis. Conduct testing of the system to proactively identify opportunities for improvement of the tool. Facilitate and effectively lead PPM meetings with stakeholders; ensuring breadth in participation to secure input into and provide updates on the PPM tool. Develop and maintain effective project and portfolio reporting to all governance boards. Lead on project, programme and portfolio analysis to provide routine and non-routine performance updates. Routinely provide project and programme reports and analysis to CPO Delivery Leads and Secretariat functions to escalate risks and issues and support early input from senior leadership. Develop and continuously improve standard and non-standard reports for governance boards, management meetings and key stakeholder meetings. Develop, lead and deliver PPM training for various stakeholders including project managers and clinical SROs. Reporting, Analysis and Management Information Accountable for flow of reporting and information through Trust governance process. Regular production of management information on the performance of the portfolio (e.g. delivery to cost and time, cost of delivery etc) Work matrix style to provide project performance analysis and reports to CPO for use at key stakeholder and clinical meetings. Development of additional KPIs to evaluate performance of external suppliers Proactively identify performance, finance, cost and resource trends and make these visible to senior management and where relevant, present efficiency options. Identify new and innovative ways to present information to key stakeholders with impact. Manage reporting function to provide will provide accurate and timely data. Set and ensure data quality standards are met by projects and programmes. Develop policies, protocols and guidance to support project reporting that are consistent with Trust standards. Lead wider review and development of existing project information management systems to ensure an integrated approach to project management. Support the ongoing development of the Trust 'Project Playbook', a repository of Trust Policy documentation that sets out how change is delivered in GSTT. As the line manager of the governance team; ensure the team effectively manage the flow of information through the governance process. Project Assurance Conduct data quality assurance on all projects managed within the PPM Tool, supporting the rest of the team to focus their assurance efforts into the right places. Routine analysis of Project and Programme data, highlight issues and recommending mitigating actions. Financial and Contract Management Manage the process to regularly upload finance information from the Oracle system into the PPM tool. Support the financial audit and reconciliation of monthly and yearly finance positions. Manage and lead on the contract management of the PPM tool; enabling service issues to be resolved quickly and effectively. Actively monitor contract performance and work closely with Procurement to navigate necessary contract changes. Lead any new commissioning and procurement of additional PPM functionality and tools as required to improve project and programme delivery. Team Leadership and Development Full line management for junior reporting staff as required from recruitment to performance management. Functional management of reporting and governance strands within the CPO. Provide peer support to other staff in the CPO, working on cross-CPO projects as required. Actively contribute to the wider CPO, proactively identifying opportunities to improve the teams ways of working. Deliver training, orientation, and education to staff within the CPO, and in the delivery teams. Work on special projects for the Head of Major Programmes and Portfolio as required. Regular horizon scanning of best practice and ways of working within the sector and within project management. Personal Development Maintain up to date knowledge of a range of relevant skills including project and portfolio management best practice and be responsible for developing and maintaining own CPD programme.