Reporting to the Site manager, you will as a Purchasing Administrator, play a vital role in our manufacturing team by supporting the purchasing department with essential administrative tasks. Your responsibilities will include preparing and processing purchase orders, maintaining accurate records of suppliers and inventory, and ensuring compliance with company policies in all procurement activities. You will also coordinate with suppliers to confirm product specifications and delivery schedules, contributing to an efficient and cost-effective procurement process. Your strong organisational skills, attention to detail, and ability to handle multiple tasks simultaneously will be crucial to our operation’s success.
Key Accountabilities:
Administrative Support
* Prepare and process purchase orders, requisitions, and invoices.
* Maintain and update supplier records, purchase orders, and inventory logs.
* Coordinate and schedule meetings, calls, and appointments related to procurement activities.
* Communicate with suppliers to obtain product specifications, pricing, and delivery schedules.
* Assist in preparing documentation for audits and inspections.
* Follow up with suppliers on order status, delivery issues, and discrepancies.
Inventory Control
* Monitor inventory levels and coordinate with the warehouse team to ensure timely procurement of materials.
Compliance and Documentation
* Ensure compliance with company policies and relevant regulations in all purchasing activities.
* Maintain and organise purchasing documents and records for easy retrieval.
REQUIRED EXPERIENCE AND QUALIFICATIONS
* Strong organisational and time management skills.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
* Detail-oriented with a strong focus on accuracy and compliance.
WHAT WE OFFER
* Basic salary (from c. £24,000 – £26,000 p.a.)
* A comprehensive benefits package including pension scheme, employee assistance programme, 25 days annual leave, discount on Colart products
* Cycle to Work scheme
* A commitment to sustainability: our vision is to be the most sustainable house of leading creative brands.
* A wellbeing programme including summer and winter parties and other fun events
* Colart is proud to be a certified B Corp
OUR DIVERSITY, EQUITY AND INCLUSIVITY COMMITMENT
Many Voices. One Community
At Colart, our Diversity, Equity and Inclusivity (DEI) vision is to become a company of choice with a diverse, equitable and inclusive workplace where all can thrive professionally and personally.
ABOUT COLART
A Common Purpose Uniting Action
By working with Colart, you belong to a community that believes in the mission of ” inspiring every artist in the world’’. This comes to life through our heritage brands, the pride we take in them and in our people who bring these brands to life. We have built a culture of openness that allows deeper connections between people and teams, curiosity that leads to new innovations and a safe environment in which to learn, fail and be your authentic self.
As an international business, we believe in flexibility, meaning we maintain global ways of working to bond us while respecting local cultures. We are still small and agile enough to foster powerful collaborations and connect with each other in ways that build strong relationships. Anyone can talk to anyone.
Our structure is flat and non-hierarchical and, because we embrace change, this means we don’t offer a ‘one size fits all’ career path. Instead, we encourage lateral movements to help you follow your ambitions, hone a skill set and achieve future goals. Wellbeing, mentoring and inclusivity are fundamental parts of the package.
We are privately owned, with a parent company that empowers us to achieve our long-term focus. Our vision is of a sustainable, purpose-led future and a model of value creation. Together we are passionate about creating value in three ways; financially, environmentally and socially.
It is not just words. We act and care together! So, how do you want to play your part in Colart?
If you are interested in this role, please click here to apply online.
Note for Recruitment Agencies: whilst we value that you want to work with us, we will be sourcing this role directly and therefore ask that you do not approach us.
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