This job is with BBC, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ business community. Please do not contact the recruiter directly. ABOUT BBC STUDIOS BBC Studios is a world-renowned content studio and channels & streaming business, powered by British creativity, with a reach that touches audiences in every corner of the globe. We work with outstanding creative talent who are responsible for platform-defining shows from Strictly Come Dancing to Bluey, EastEnders, Prehistoric Planet and Planet Earth III. The range and quality of our content is unsurpassed, creating critical and commercial successes and global phenomena. From BAFTAs to RTS Awards, BBC Studios is Britain's most awarded production company and the only producer with three of the top ten shows on IMDB; we're the home of bbc.com, the widest-read English language news website in the world; and the UK's largest distributor of British content. ABOUT BBC STUDIOS DRAMA PRODUCTIONS BBC Studios Drama Productions is renowned for bringing audiences together week after week. We are the creative powerhouse behind award-winning Drama such as EastEnders, Silent Witness, Father Brown and Sister Boniface Mysteries to Casualty, River City, Pobol y Cwm and Anfamol. In addition to our iconic brands, we have an ambitious growth strategy with a slate of fresh and exciting new shows in development. EastEnders is a multi-award winning soap broadcast four times a week. It currently ranks as one of the most watched TV dramas in the UK tackling many controversial and taboo issues previously unseen on television in the UK. The precise role of the postholder will be determined by the needs of the Executive Producer, who will often be absent from the office or unavailable and the postholder must therefore be able to work independently. The PA will ensure the efficient running of the Executive Producer's office by providing a comprehensive secretarial and administrative support service to the Executive Producer. This position will consist of hybrid working with a minimum of three days a week in the office. This position will consist of hybrid working with a minimum of three days a week in the office once the successful candidate is proficient in the role. Until then, they will be required to be in the office full time. THE ROLE Main Responsibilities: • To prioritise and manage all incoming correspondence, written and telephoned queries. This includes the management of the Executive Producer's email account, monitoring email traffic and ensuring that time is allocated to respond to all emails within required timescale. Where necessary, assist the Executive Producer with draft responses or reply on their behalf. • To proactively manage and co-ordinate the electronic diary and schedule a variety of appointments (multi-attendee meetings, edits, story conferences) around the Executive Producer's complex and demanding schedule. • To maintain and develop as appropriate efficient office and administration systems so as to ensure the smooth running of the office at all times. • To work to both short and longer term deadlines and arrange tasks within a daily routine. • To manage and co-ordinate all aspects of EastEnders' participation in a large number of awards events during the year. This includes: - Writing award submissions and supporting statements to strict deadlines. - Extensive liaison with representatives of each event to establish their clip requirements, artist attendance, voting process and structure of event. - Extensive collation of clip suggestions for each category which then require the Executive Producer's approval to strict deadlines. - Organisation of and overseeing edits to assemble approved clips within strict deadlines. - Co-ordination with external organisations regarding supply of edited material and its content. - Liaison with external organisations and members of the EastEnders cast regarding artist attendance and transport arrangements. - Liaison with external organisations regarding requirement of artists to attend specific Press events. - Liaison with EastEnders' Social Media team regarding promotion for each event. • To prepare letters, memos, reports and other paperwork as required. Where appropriate to draft such paperwork for the Executive Producer's approval and/or on their behalf. • To respond to viewer correspondence received directly by the Production, formulating replies on behalf of the Executive Producer. • To act as the first point of contact for the Complaints Unit and Editorial Complaints Unit providing responses and information as required. Where necessary, assist with the complilation of detailed programme information for statements in response to OFCOM complaints when required. • In consultation with the Executive Producer and Series Producer, identify episodes that may require Action Lines at the end of an episode. To liaise with Compliance Managers and request where episodes have appropriate continuity announcements. • To independently respond to requests from other BBC programmes and external broadcasters to use EastEnders material and agree/decline the use as appropriate, referring up where necessary. • To liaise extensively with the Post Production Supervisor to co-ordinate edits, monitor status of EastEnders episodes at various stages of production and post production for the Executive Producer. • To arrange meetings, hospitality and take minutes when required. • To arrange the purchase of ad hoc gifts/items as requested and be aware of the full extent of the financial and purchasing authority of the post and to ensure that this authority is exercised in accordance with BBC Studios' policy. WHAT DOES IT TAKE? To be successful in this role, you must have following: Proven experience in high-level, demanding, secretarial and administrative roles with an emphasis of providing comprehensive support to a minimum of supervision; working with highly confidential information together with an understanding of and the ability to handle confidential and commercially sensitive information with tact and sensitivity. Minimum of 1 years' experience in production / on set. Excellent organisation, complex diary management and planning skills. Must be able to handle multiple and often conflicting requests calmly and effectively. Proven experience organising events which involve venue sourcing, catering, transport options and fully accessible for approximately sixty attendees to a strict budget. Proficient computer skills with strong experience of office software packages (i.e.Outlook, Word, Excel and PowerPoint.) with a minimum typing speed of 50wpm. The ability to use own initiative with minimal supervision and deal with routine queries as they arise, escalating to others as necessary. The ability to prioritise own workload effectively, to coordinate activities and conflicting demands to ensure that tight deadlines are met. Demonstrable knowledge and understanding of EastEnders' involvement in awards events, including the need to select appropriate clips for awards events and understanding of the post production process. Effective communication skills with the ability to work well with range of people at all levels both within the BBC and external contacts. The ability to deal assuredly, discreetly and tactfully with members of staff, cast, writers, directors, production and external personnel, ensuring that the BBC Respect at Work policy is adhered to at all times. Excellent command of English and the ability to format the layout of paperwork appropriately. LIFE AT BBC STUDIOS We don't focus simply on what we do - we also care how we do it. Our values and the way we behave are important to us. Please make sure you've read about our values and behaviours here. The BBC is committed to building a culturally diverse workforce, that represents the audiences we serve, and encourages applications from candidates from any background, especially people from diverse communities. Equity of opportunity is important to us, and we endeavour to make our processes equal, fair and meritocratic for everybody. More information on our D&I plan can be found here. BBC Studios puts sustainability at the heart of everything we do both onscreen and offscreen, including delivering against the BBC Group's science-based Net Zero targets. More information on sustainability at BBC Studios can be found here. PACKAGE DESCRIPTION Job Reference: 21305 Contract: 6 Months FTC / Attachment (Maternity Cover) Band: B Salary: £29,000 -£32836 London Weighting at £5319 Location: BBC Elstree, Borehamwood WHAT WILL YOU GAIN FROM WORKING AT BBC STUDIOS? · We offer a competitive salary package · Parental leave for new parents, regardless of gender, of up to a year with 18 weeks fully paid · 26 days holiday (plus an additional day which is a Corporation Day) with the option to buy an extra 5 days · A defined pension scheme and discounted dental, health care, gym and much more · A comprehensive Employee Assistance Program (EAP) · Excellent career progression - access to courses, webinars, workshops and the opportunity to work in different areas of the organisation NEXT STEPS We appreciate your interest in this position and understand how important this opportunity is to you. Due to the high volume of interest we may need to close the application period earlier than anticipated. This step is necessary to ensure we can provide a high level of attention and service to all applicants. Thank you for your understanding. REASONABLE ADJUSTMENT As a Level 2 Disability Confident employer, we will ensure that a fair and proportionate number of disabled applicants that meet the minimum criteria for this position will be offered an interview." If you require any reasonable adjustments in order to apply please contact us on reasonable.adjustmentsbbc.co.uk LI-DNI