Job summary We are looking for a highly motivated and flexible Administrative Assistant to support our local Podiatry team within Kent Community Health NHS Foundation Trust.You will join one of the largest and forward-thinking Podiatry teams in the country. You will be providing support to the local podiatry team to ensure service provisions within theteam are run effectively and efficiently, by undertaking clinical administrative tasks, such as liaising with patients to arrange home visits, photocopying, maintaining stock levelsof clinical supplies and completion of standard forms, surveys, audits and data entry.You must be proficient with all Microsoft packages, including Outlook, Word, Excel and have the ability to use data bases and handle telephone queries.The successful candidate would need to demonstrate good communication skills, be organised and able to work on their own initiative.Kent Community Health NHS Foundation Trust provides a comprehensive health and well being support package to all staff as well as excellent development opportunities.What KENT has to offer -https://www.takeadifferentview.co.uk/What our staff say about us https://www.takeadifferentview.co.uk/community-podiatry-in-kent/ Main duties of the job The role would include - this is not an exhaustive list oOrdering of clinical suppliesoPutting away clinical supplies/ tidying clinic cupboards and stock rotationoMaintaining patient leaflets and handouts for clinicsoOrdering and rotating of cataloguesoUploading temperature and cleaning logs to relevant hard drive and completing compliance excel spreadsheet oUploading medications delivery slips to relevant hard driveoPrinting off next appointment slips and other specific paperworkoManaging of instruments packs, replacing missing/ blunt items, completing customer feedback form and emailing to relevant peopleoBuilding clinical appointment templates on electronic appointment booking system Please note, this vacancy does not meet the criteria for skilled worker sponsorship. Therefore, we are unable to accept applications from candidates that cannot provide documentary evidence of right to work in the United Kingdom. About us Rated 'outstanding' by the CQC, we've got a passion for delivering high standards of patient care and excellent services to improve the health of our communities. To do this we need outstanding people who share our values compassionate Aspirational Responsive Excellent We know a commitment to equity, diversity and inclusion leads to better patient care and a happier workforce. We pride ourselves in being diverse and welcome applications from people with varied backgrounds, perspectives and experiences We ask for information about your protected characteristics on our application forms. This isn't visible to anyone involved with shortlisting or interviewing you, except when you choose to be considered under the guaranteed interview scheme due to disability. Short listers will see two ticks alongside your application to ensure they apply the principles of the scheme to your submission The data we collect helps us to ensure we are attracting diversity in our applicants, that all our colleagues have equitable access to career opportunities and supports us on our journey to being a Great Place to Work As a flexible working friendly organisation, we want you to be able to work in a way that is best for us, for our patients and for you. Talk to us about a flexible working arrangement that won't involve sacrificing time for personal interests or family commitments. We'll support you to work flexibly in a way that will suits us both See where you can go with KCHFTcareer pathways Date posted 28 January 2025 Pay scheme Agenda for change Band Band 2 Salary £23,615 a year pro rata, per annum Contract Permanent Working pattern Part-time Reference number 846-6926051-TS Job locations Coxheath Clinic Coxheath ME17 4AH Job description Job responsibilities The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this in your application. If you need an application form in an alternative format please let our recruitment team know. All information you supply on your application should, to the best of your knowledge, be true and accurate. Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert. We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job. At KCHFT we strongly encourage colleagues in clinical and non-clinical roles who have direct or social contact with patients to be fully vaccinated. In this way we will be doing all we can to ensure your safety and that of your colleagues and the patients we serve. Find out more about the community difference here. Good luck We cant wait to meet you and welcome you to teamKCHFT, cometocommunity. Job description Job responsibilities The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this in your application. If you need an application form in an alternative format please let our recruitment team know. All information you supply on your application should, to the best of your knowledge, be true and accurate. Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert. We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job. At KCHFT we strongly encourage colleagues in clinical and non-clinical roles who have direct or social contact with patients to be fully vaccinated. In this way we will be doing all we can to ensure your safety and that of your colleagues and the patients we serve. Find out more about the community difference here. Good luck We cant wait to meet you and welcome you to teamKCHFT, cometocommunity. Person Specification QUALIFICATIONS Essential Level 2 qualification (e.g. GCSE grades 9-4 / A-C, NVQ level 2, BTEC diploma / certificate, O Level grades A-C) or equivalent demonstrable experience EXPERIENCE Essential Administrative experience. Experience of team working and versatility to take on a variety of tasks Desirable Experience within community healthcare setting Experience of handling confidential information Experience of working with members of the public KNOWLEDGE Essential Awareness of developments in the NHS Knowledge and understanding of Microsoft Office packages e.g. Outlook, Word, Excel Desirable Background knowledge of health and social care sector SKILLS & ABILITIES Essential Good interpersonal and verbal communication skills both on telephone and in person with patients, members of the public and colleagues Good written communication skills Good attention to detail, accuracy and organisational skills PERSONAL ATTRIBUTS Essential Friendly and approachable manner Ability to work on own initiative and as part of a team. Ability to be patient, tolerant and use discretion at all times Commitment and enthusiasm with flexibility in working practices and attitude to work Able to plan and prioritise effectively and work within defined deadlines Desirable Possess a willingness to learn Person Specification QUALIFICATIONS Essential Level 2 qualification (e.g. GCSE grades 9-4 / A-C, NVQ level 2, BTEC diploma / certificate, O Level grades A-C) or equivalent demonstrable experience EXPERIENCE Essential Administrative experience. Experience of team working and versatility to take on a variety of tasks Desirable Experience within community healthcare setting Experience of handling confidential information Experience of working with members of the public KNOWLEDGE Essential Awareness of developments in the NHS Knowledge and understanding of Microsoft Office packages e.g. Outlook, Word, Excel Desirable Background knowledge of health and social care sector SKILLS & ABILITIES Essential Good interpersonal and verbal communication skills both on telephone and in person with patients, members of the public and colleagues Good written communication skills Good attention to detail, accuracy and organisational skills PERSONAL ATTRIBUTS Essential Friendly and approachable manner Ability to work on own initiative and as part of a team. Ability to be patient, tolerant and use discretion at all times Commitment and enthusiasm with flexibility in working practices and attitude to work Able to plan and prioritise effectively and work within defined deadlines Desirable Possess a willingness to learn Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Kent Community Health NHS Foundation Trust Address Coxheath Clinic Coxheath ME17 4AH Employer's website https://www.kentcht.nhs.uk/ (Opens in a new tab)