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SOLUTIONS DRIVEN (Recruitment agency) IS LOOKING FOR AN EXECUTIVE ASSISTANT ON BEHALF OF OUR CLIENT. YOU WILL BE HIRED BY OUR CLIENT, NOT SOLUTIONS DRIVEN.
Join our client's innovative team at a leading global technology company at the forefront of advanced engineering solutions. We are seeking a dynamic and detail-oriented Executive Assistant to support our Executive Vice President of a key international business segment.
This role requires exceptional organizational skills, attention to detail, and critical thinking abilities in a fast-paced and highly confidential environment. The ideal candidate will demonstrate professionalism, discretion, and flexibility while effectively interacting with stakeholders at all levels, both internal and external.
Primary Duties & Responsibilities
* Manage complex and dynamic schedules, including planning meetings and resolving scheduling conflicts.
* Prepare and edit agendas, reports, and other key business documents to support strategic objectives.
* Capture meeting minutes, action items, and ensure timely follow-ups.
* Coordinate global travel arrangements, reconcile expense reports, and manage email distribution lists.
* Organize offsite meetings, corporate events, and executive engagements.
* Oversee office logistics, software, and department communication.
* Handle vendor onboarding, purchase orders, and invoice reconciliation.
* Proactively anticipate needs, taking ownership of projects with minimal direction.
* Ensure absolute confidentiality while handling sensitive business information.
* Remain composed under pressure, managing multiple priorities effectively.
* Utilize advanced Microsoft Office 365 skills, particularly in Outlook, Excel, and PowerPoint.
* Prepare reports and contribute to special projects as required.
* Exhibit strong problem-solving, project management, and time management skills.
* Support ad hoc projects and executive initiatives as needed.
Education & Experience
* Proven experience supporting C-suite or senior executives.
* Exceptional organization and communication skills, with the ability to manage multiple high-priority projects.
* Proficiency in Zoom, Teams, and Microsoft Office Suite.
* Experience handling confidential and sensitive materials.
* Strong ability to prioritize tasks, meet deadlines, and work independently.
* Ability to thrive in a global, cross-cultural team environment.
* Uphold high ethical standards, professionalism, and integrity.
Working Conditions
* Hybrid role: Primarily onsite with flexibility depending on the executive’s needs.
* Professional office environment with standard equipment (computers, phones, etc.).
* Occasional overtime, off-site meetings, or travel may be required.
Additional Responsibilities
* Adhere to global safety and compliance standards.
* Support quality and environmental management initiatives where applicable.
* Uphold company values, fostering a culture of integrity, collaboration, accountability, respect, and enthusiasm.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Manufacturing
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