Job summary To provide support to the Trust Secretary in ensuring that meetings of the North West London (NWL) Acute Provider Collaborative, (APC) Board of Directors and its Committees and the Council and Governors are properly constituted, efficiently operated and supported, in accordance with the Trust's Standing Orders and prevailing regulatory and compliance framework. Main duties of the job To be a source of expert advice on current corporate governance and statutory compliance requirements and returns, advising the Trust Secretary of any key changes. About us The Hillingdon Hospitals NHS Foundation Trust is the only acute Hospital in the London Borough of Hillingdon and offers a wide range of services including accident and emergency, inpatient care, day surgery, outpatient clinics and maternity services. The Trust's services at Mount Vernon Hospital include routine day surgery, delivered at a modern treatment centre, a minor injuries unit and outpatient clinics. The safety and well-being of our patients and of our staff is paramount and we are making urgent improvements to address this - particularly in infection prevention and control. We are making progress and going forward by working in partnership with local GPs, charities,community services, academic partners, our local authority, neighbouring hospitals and the wider North West London Integrated care system, and ensuring that we listen and work in partnership with our local population. We are absolutely focused on ensuring that our hospitalsprovide high quality, safe and compassionate care, while drive forward the building of the new Hillingdon Hospital. We have over 3,500 members of staff that are proud to care for nearly half a million people, with a vision to be an outstanding provider of healthcare through leading health and academic partnerships, transforming services, to provide the best care where needed. Date posted 13 January 2025 Pay scheme Agenda for change Band Band 7 Salary £46,148 to £52,809 a year pa inc pro rata Contract Permanent Working pattern Full-time Reference number 394-Corp-6885102DT Job locations Hillingdon Pield Heath Road | Uxbridge | Middlesex Hillingdon UB8 3NN Job description Job responsibilities Duties and Responsibilities 1. To co-ordinate relevant meetings of the NWL APC, Trust Board and its Committees efficiently and effectively, ensuring that they have up-to-date terms of reference and forward business plans and that minutes are accurately recorded and actions followed up. 2. To work with the NWL APC Chair in Common the Trust Board Vice-Chair, Chairs of Committees and Lead Executives in planning meetings, drafting agendas and ensuring a high level of quality assurance with regard to Board and Committee minutes, briefing papers and reports. 3. To maintain a forward plan of prospective meetings and the related annual business cycle for the Board and its Committees and the Council of Governors, aligned with key performance milestones thereby enabling effective decision-making. 4. To ensure that all meetings of the Trust Board and its Committees are organised in accordance with governance best practice, accountability, openness and probity. 5. To provide a full secretariat service in support of the Council of Governors and its Committees, drafting agenda and papers and ensuring that membership elections are organised efficiently and effectively. To support the Trust Secretary, Vice-Chair and Chief Executive in maintaining compliance with all relevant standards of corporate governance, with particular emphasis on the CQC Well-Led Domain in this regard. 7. To maintain a strategic overview of the Trusts business, in order to manage a timely flow of all information (including briefing to the CEO, the Deputy CEO and the Executive team), prioritising papers as necessary, identifying key actions in relation to the Board and its Committees. 8. To lead on the annual review of the effectiveness of the Board and its Committees, making recommendations in respect of areas for improvement which can inform the Annual Governance Statement. 9. To be proactive in maintaining governance web pages ensuring that all information in respect of the Board of Directors and the Council of Governors (including Public Board and Council papers) and related statutory documentation is accessible, accurate and up-to-date. Administration support to the Vice-Chair of the Trust. Job description Job responsibilities Duties and Responsibilities 1. To co-ordinate relevant meetings of the NWL APC, Trust Board and its Committees efficiently and effectively, ensuring that they have up-to-date terms of reference and forward business plans and that minutes are accurately recorded and actions followed up. 2. To work with the NWL APC Chair in Common the Trust Board Vice-Chair, Chairs of Committees and Lead Executives in planning meetings, drafting agendas and ensuring a high level of quality assurance with regard to Board and Committee minutes, briefing papers and reports. 3. To maintain a forward plan of prospective meetings and the related annual business cycle for the Board and its Committees and the Council of Governors, aligned with key performance milestones thereby enabling effective decision-making. 4. To ensure that all meetings of the Trust Board and its Committees are organised in accordance with governance best practice, accountability, openness and probity. 5. To provide a full secretariat service in support of the Council of Governors and its Committees, drafting agenda and papers and ensuring that membership elections are organised efficiently and effectively. To support the Trust Secretary, Vice-Chair and Chief Executive in maintaining compliance with all relevant standards of corporate governance, with particular emphasis on the CQC Well-Led Domain in this regard. 7. To maintain a strategic overview of the Trusts business, in order to manage a timely flow of all information (including briefing to the CEO, the Deputy CEO and the Executive team), prioritising papers as necessary, identifying key actions in relation to the Board and its Committees. 8. To lead on the annual review of the effectiveness of the Board and its Committees, making recommendations in respect of areas for improvement which can inform the Annual Governance Statement. 9. To be proactive in maintaining governance web pages ensuring that all information in respect of the Board of Directors and the Council of Governors (including Public Board and Council papers) and related statutory documentation is accessible, accurate and up-to-date. Administration support to the Vice-Chair of the Trust. Person Specification Person Spec Essential Educated to degree level or equivalent professional qualification Continuing professional development Project management experience Experience of successful operational management at a middle/senior management level Experience of supporting at a very senior manager-level (eg Executive Director and Non- Executive Director) Experience of planning (e.g. Board/Committee scheduling) Experience of operational and business planning and implementation Experience of staff management Knowledge of performance management principles and practice Desirable Formal project and/or Programme Management qualification ICSA Qualified Preparing strategic plans NHS management experience Demonstrates evidence of innovation in the provision of services Understanding of broad NHS roles and responsibilities, structures and processes Person Specification Person Spec Essential Educated to degree level or equivalent professional qualification Continuing professional development Project management experience Experience of successful operational management at a middle/senior management level Experience of supporting at a very senior manager-level (eg Executive Director and Non- Executive Director) Experience of planning (e.g. Board/Committee scheduling) Experience of operational and business planning and implementation Experience of staff management Knowledge of performance management principles and practice Desirable Formal project and/or Programme Management qualification ICSA Qualified Preparing strategic plans NHS management experience Demonstrates evidence of innovation in the provision of services Understanding of broad NHS roles and responsibilities, structures and processes Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name The Hillingdon Hospital NHS Foundation Trust Address Hillingdon Pield Heath Road | Uxbridge | Middlesex Hillingdon UB8 3NN Employer's website https://www.thh.nhs.uk/index.php (Opens in a new tab)