The role of the Materials Specialist is to provide on-site purchasing and logistics support to Base Maintenance Business Unit for the procurement of consumables, rotables, and expendables and delivery of the same for aircraft under the control of Exeter Aerospace so that on-time delivery of the aircraft is maintained. Provide daily reports to the Check leaders and customer on the anticipated delivery dates of materials and parts. Answer customer queries. Enter orders via the Visaer system. Carry out necessary expediting duties to improve delivery times. Research optimum supply sources where cost and delivery issues are in need of improvement.
Key Responsibilities:
1. Place orders for materials, parts, and rotables based on the requests in Visaer or from the Check leaders.
2. Attendance at daily meetings to provide updated status as required by the Check leader.
3. Ensure purchasing activity supports aircraft turn time and advise Check leader of possible issues.
4. Liaising with external customers ensuring all queries are cleared as a priority.
5. Ensuring that all rotable exchanges are sent back in line with the exchange terms so late penalties are not applied.
6. Ensure that the correct information is entered in the PO at the time of ordering/raising.
7. Expedite urgent requests by contacting vendors upon clearance from the Check leader.
8. Ensure that optimum economic quantities are purchased to take advantage of minimum order values.
9. Work to eliminate unnecessary purchasing by reviewing previous usage and upcoming planned workload.
10. Maintain up-to-date status of orders on Visaer.
11. Ensure IT systems are used effectively and housekeeping maintained.
12. Ensure that all POs are closed off so that payment can be made and that all sales orders can be invoiced in a timely fashion following completion of the aircraft visit.
13. Be prepared to undertake other duties that may be reasonably assigned by the Company from time to time.
Core Competencies:
1. Must have knowledge of inventory management and procurement process or the aptitude to quickly acquire those skills.
2. Initiative and a proactive approach to achieving objectives will be key attributes for the position.
3. Be a strong self-starter.
4. Ability to work under pressure both in a team and alone.
5. Commercially aware with a high level of business skills and a strong emphasis on negotiating.
6. Top class communication skills both written and oral together with computer literacy.
7. Full personal commitment to new flexible work practices and an enthusiasm for accepting and implementing change.
8. An appreciation of the importance of material supplies to the Exeter Aerospace operation.
9. Ability to pass Core Competency tests as required by the Company.
10. Where applicable, the person must satisfactorily complete an Exeter Aerospace competency assessment procedure based on GM2 145.A.30(e) prior to working unsupervised. Ref. MOE 3.14.
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