Accounts Assistant
Location: Holburn, London
Contract
Salary: £6,000 pro rata
Part-Time contract - 6-months
1 day per week (preferably a Tuesday in the office)
The Accounts Assistant supports the Finance Manager, employees, Members and suppliers by providing a timely and effective accounts service.
Key Responsibilities as Accounts Assistant:
Sales Ledger
* Assist the Finance Manager in collection of event debts initially by email then by phone. Update the CRM with progress (Dynamics 365).
* Assist the Finance Manager in issuing the membership renewal invoices in Glue Up (a membership software) ensuring the transactions are correctly synced to Xero. Update Monday.com with renewals progress.
* Monitor payments of membership invoices and advise when they become overdue.
* Respond to member queries i.e. copy of invoices.
Purchase Ledger
* Process supplier invoices and credit notes. Paperless process using Adobe DC. Enter invoices into Xero using correct nominal and VAT code. Obtain approval from relevant manager and prepare for payment.
* Reconcile supplier statements and respond to supplier queries.
* Process employee expense/credit card claims including input into Xero using correct nominal and VAT code.
Nominal Ledger
* On a weekly basis reconcile bank account, allocating payments in Xero (these will automatically get updated in Glue Up).
* On a weekly basis reconcile the Stripe accounts (1 in Glue Up, 1 in Xero).
* Advise when monthly payments from Stripe have failed.
Other responsibilities:
* Supporting Finance Manager on ad-hoc tasks.
* If time allows, support Finance Officer on ad-hoc tasks.
Key Requirements:
* Part Qualified AAT, ACCA or equivalent (desirable).
* Xero is essential.
* Excellent IT software skills, particularly Xero, Sage, Excel and Word.
* Excellent interpersonal and customer service skills.
* Experience in using Microsoft Dynamics 365 (desirable).
* Experience in using Glue Up (desirable).
* Excellent organisational skills and attention to detail.
* Ability to work collaboratively as well as on own initiative.
* Ability to deal with a variety of different pressures and activities at the same time.
Closing date for applications: September 30, 2024
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