Job summary The Dorset Prosthetic Department consists of a small team of staff who provide rehabilitation services, prosthetic limbs, and orthotic devices to patients with complex physical needs. The team consists of a Consultant in Rehabilitation, Clinical Manager, Physiotherapist, Occupational Therapist, Counsellor, Podiatrist, Nurse, Prosthetists and Orthotists as well as administration staff. We require a flexible, committed secretary to support the team with secretarial and administration tasks and to facilitate the smooth running of this service. Base Location: Royal Bournemouth Hospital Interview Date: TBC Main duties of the job The job is very varied and includes liaising with the contracted company who manufacture the limbs, being responsible for recording staff annual leave and training, arranging interpreters, organizing meetings and taking minutes. You will need excellent communication skills to liaise with the team, community staff and external organisations and to communicate with patients face to face and on the telephone. We are looking for a person with proven secretarial and administrative/IT skills ( e.g. Word, Excel, Publisher) to support the team and the manager, which will include being administratively responsible for the patient information for the service, as well as preparing flow charts and teaching aids. Come and join a dedicated team in an interesting department where no two days are the same About us Our values define who we are as TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues. UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme. This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview. However, there are no current plans to move the Dorset Prosthetics Centre where this post is based. Date posted 25 February 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year Contract Permanent Working pattern Part-time Reference number 153-SU04182-A Job locations Royal Bournemouth Hospital Bournemouth BN7 7DW Job description Job responsibilities Provide a comprehensive and flexible administration and secretarial service to the multidisciplinary team within the DPC. This includes Physiotherapist, Occupational Therapist, Nurse, Counsellor, Podiatrist, Orthotic administration staff and reception staff. Provide administrative support to the Centre Manager, providing a full range of skills to support the administration of a busy Prosthetics and Orthotics Service. Assist the Centre Manager to achieve a paper light/paper free working environment by facilitating IT and Clerical processes to support this aim. Liaise with the Contractor staff regarding logistical matters that require resolution (waste disposal, equipment and environmental maintenance and fault calls) and take the necessary action to seek a solution as required. Job description Job responsibilities Provide a comprehensive and flexible administration and secretarial service to the multidisciplinary team within the DPC. This includes Physiotherapist, Occupational Therapist, Nurse, Counsellor, Podiatrist, Orthotic administration staff and reception staff. Provide administrative support to the Centre Manager, providing a full range of skills to support the administration of a busy Prosthetics and Orthotics Service. Assist the Centre Manager to achieve a paper light/paper free working environment by facilitating IT and Clerical processes to support this aim. Liaise with the Contractor staff regarding logistical matters that require resolution (waste disposal, equipment and environmental maintenance and fault calls) and take the necessary action to seek a solution as required. Person Specification Qualifications Essential Educated to GCSE level with good numeracy and literacy skills. RSA 111 Typing or equivalent typing and computer skills gained in the workplace Experience Essential Experience of supporting a multi-disciplinary team Experience of running an office and maintaining efficient and effective systems. Technical skills Essential Advanced keyboard skills Take minutes and transcribe producing a concise and accurate account. Desirable Audio typing Knowledge Essential Working knowledge of software packages - Word, Excel, Power Point, and Publisher Detailed knowledge of a range of secretarial procedures Person Specification Qualifications Essential Educated to GCSE level with good numeracy and literacy skills. RSA 111 Typing or equivalent typing and computer skills gained in the workplace Experience Essential Experience of supporting a multi-disciplinary team Experience of running an office and maintaining efficient and effective systems. Technical skills Essential Advanced keyboard skills Take minutes and transcribe producing a concise and accurate account. Desirable Audio typing Knowledge Essential Working knowledge of software packages - Word, Excel, Power Point, and Publisher Detailed knowledge of a range of secretarial procedures Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name University Hospitals Dorset NHS Foundation Trust Address Royal Bournemouth Hospital Bournemouth BN7 7DW Employer's website https://www.uhd.nhs.uk/careers (Opens in a new tab)