AJ Chambers are partnered with a leading regional law firm who are looking for a professional and organised Receptionist & Administrator. This role plays a key part in ensuring the smooth running of the office, providing excellent client service, handling facilities-related tasks, and supporting the Office Manager with operational duties. Reception Duties: Greet and welcome clients and visitors in a professional and confident manner. Answer and direct phone calls, taking messages when necessary. Managing the reception inbox and responding to queries in a timely manner or forwarding them onto the relevant person/team. Manage meeting room bookings and ensure they are set up for appointments. Preparation of refreshments for clients and visitors as and when required. Handle incoming and outgoing mail, couriers, and deliveries. Responsible for maintaining the reception area, waiting room and meetings rooms. Administrative Support: Maintain and update client records and office documentation. Assist with a variety of administrative tasks from other areas within the Operations team including Compliance, Accounts, IT and HR as and when required. Order and manage office supplies and stationery. Support the legal team with document preparation and filing. Coordinate travel arrangements and schedule meetings. Handling all deeds requests whilst maintaining accurate records of the deeds log spreadsheet and Deed requests book. Facilities & Office Management: Ensure the office environment is well-maintained, tidy, and fully equipped. Liaise with vendors, cleaners, and maintenance providers to ensure the smooth running of office facilities. Directing any issues in relation to office repairs to the Office Manager. Monitor and replenish kitchen and office supplies and ensure kitchens and stationary cupboard are kept tidy and clean at all times. Complete post franking within a timely manner each day for postal collection. Supporting the Office Manager: Assist the Office Manager in coordinating office operations and processes. Support in organising office events, meetings, and team-building activities. Provide general administrative support to ensure efficient office workflow. Events & Meetings Provide support as and when needed to the Marketing team. Assist with catering arrangements for events, meetings and lunch & learns as and when required. Assist with the setting up, room turns and clean down of all internal, social and corporate events. About You You will be a highly organised individual with a strong ability to manage multiple tasks effectively demonstrating strong time management abilities. A team player with strong communication skills and a passion in providing excellent client service at all times. You will need to have a proactive approach to work with the ability to work independently and at times under pressure whilst maintaining a high quality of work. Key Skills & Requirements: Previous experience in a receptionist, administrative, or office support role. Strong communication and interpersonal skills. Proficiency in Microsoft Office (Word, Excel, Outlook). Excellent organisational and multitasking abilities. Professional demeanor and ability to uphold discretion and confidentiality at all times. Experience in a law firm or professional services environment. Familiarity with office and facilities management. For more information, please apply directly or contact Jess at AJ Chambers.