Facilities Administrative Assistant (Part Time)
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Location: Stratford (2 Redman Place)
Time Type: Part time
Posted On: Posted Yesterday
Time Left to Apply: End Date: November 26, 2024 (12 days left to apply)
Job Requisition ID: R029793
Salary: £28,000 full-time equivalent per annum (pro-rated at £16,800 per annum + Benefits)
Reports to: Property Manager
Department: Chief Operating Office
Contract: 12 month fixed-term contract
Hours: Part time 21 hours per week
Location: Stratford, London. Office-based with high flexibility (1-2 days per week in the office). We are open to flexible working requests.
Visa Sponsorship: You must be eligible to work in the UK to apply for this vacancy. Cancer Research UK is not able to offer visa sponsorship.
Closing Date: 25 November 2024 23:55
This vacancy may close earlier if a high volume of applications is received or once a suitable candidate is found, therefore we strongly recommend that you apply early to avoid disappointment.
Recruitment Process: One competency-based interview
Interview Date: From the week commencing 02 December 2024
How Do I Apply? We operate an anonymised shortlisting process in our commitment to equality, diversity, and inclusion. CVs are required for all applications; but we won’t be able to view them until we invite you for an interview. Instead, we ask you to fully complete the work history section of the online application form for us to be able to assess you quickly, fairly, and objectively.
What Will I Be Doing?
* Providing administrative support on property performance in relation to rent, compliance, outstanding works, and projects.
* Raising purchase order (PO) requisitions, checking invoices, managing goods receipts, running financial reports for budget management, resolving payment queries, and dealing with expenses.
* Supporting the Head of Property and senior Property team in managing diaries, coordinating meetings, creating meeting agendas and minutes, and making travel arrangements.
* Maintaining key databases (including compliance documentation) and feeding into reports and analysis for strategic planning.
* Supporting the Facilities team with carbon reporting and Energy Savings Opportunity Schemes (ESOS) in coordination with the Sustainability Manager for auditing.
* Supporting with utilities queries ensuring they are dealt with for corporate offices and the retail estate.
* Maintaining the Property Services Intranet and SharePoint pages and communication channels.
* Supporting project planning for corporate premises’ moves and capital programmes.
* Organising Property team events & Quarterly Management Team Meetings.
* Carrying out other ad-hoc property administration duties as required.
What Skills Will I Need?
* Administrative background (preferably within a property and facilities management environment but we welcome applicants from alternative backgrounds).
* Experience managing diaries, minute taking, and preparing documents (e.g., PowerPoint presentations, meeting agendas, correspondence).
* Good written and verbal communication skills with the ability to communicate effectively at all levels, draft communications for different audiences, and handle queries.
* Strong prioritisation and planning skills with experience working under minimal supervision and keeping to deadlines.
* Has built collaborative relationships with the ability to network across the organisation, work as part of a team, and manage expectations.
* Strong attention to detail with good IT skills (e.g., data entry/ databases and Microsoft 365 packages such as PowerPoint and Word etc).
What Will I Gain?
We create a working environment that supports your wellbeing and provide a generous benefits package, a wide range of career and personal development opportunities and high-quality tools. Our policies and processes enable you to improve your work-life balance, take positive steps in your career and achieve your personal wellbeing goals.
If you’re interested in applying and excited about working with us but are unsure if you have the right skills and experience we’d still love to hear from you.
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