As an Office Assistant, you will ensure our office's smooth and efficient operation. Your responsibilities will include ensuring health and safety compliance, managing supplies, maintaining office tidiness, and overseeing the functionality of office equipment.
Key Responsibilities
• Health and Safety:
o Ensure the office complies with health and safety regulations.
o Maintain first-aid supplies and safety equipment.
• Supplies Management:
o Monitor and replenish stationery, refreshments, and bathroom supplies.
• Office Maintenance:
o Ensure all office equipment (e.g., photocopiers, faxes, alarms) is in good working order.
o Coordinate repairs and servicing when needed.
• Administrative Support:
o Screen and direct incoming calls.
o Handle incoming and outgoing mail and emails.
o Organise and maintain filing systems.
o Assist with photocopying and document binding.
• Visitor Management:
o Greet and assist visitors to the office.
o Provide refreshments as required.
• Scheduling and Coordination:
o Manage meeting room schedules.
o Book cabs, couriers, and travel arrangements.
• Database Updates:
o Maintain and update contact lists and office directories.
• Secretarial Support (if required):
o Assist with diary management, minute-taking, and other ad-hoc secretarial duties.
Skills and Attributes
• Excellent organisational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in essential office software (e.g., MS Office).
• Attention to detail and a proactive approach to problem-solving.
• Ability to maintain confidentiality and professionalism.
This role is essential for the office's day-to-day efficiency and provides an excellent opportunity to contribute to a collaborative and professional work environment.