Main area Community Medicine Grade NHS AfC: Band 4 Contract Permanent: Secretary to Diabetes & Endocrinology Hours Part time - 15 hours per week (Monday - Friday) Job ref 381-CT-6719532-B
Site SWB NHS Trust Town Dudley Rd, Birmingham Salary £26,530 - £29,114 pro rata per annum Salary period Yearly Closing 06/04/2025 23:59
Sandwell & West Birmingham NHS Trust is a friendly, integrated healthcare provider focused on improving the life chances and health outcomes of our diverse population.
Job overview
An exciting opportunity has arisen for experienced Medical Secretary to join and support the Community Medicine team within PCCT.
The post holder will be responsible for all secretarial and administrative duties for community medicine specialties. The ideal candidate should be able to provide a comprehensive and efficient secretarial service to the team and ensure records are kept up to date and accurate.
You should be able to demonstrate good communication and organisational skills, along with a flexible approach to duties. You should also hold relevant secretarial or audio typing qualifications to ensure you are successful to the interview stage.
You will be required to organise and prioritise your own workload and balance this with the demands of the role.
Knowledge and experience within the health sector would be beneficial.
Main duties of the job
* To provide full and comprehensive secretarial and administrative service to the Community medicine specialties.
* Support specialties when required with dashboard validation and drafting of clinic letters/complaint responses.
* Prioritising and distributing post and taking action where appropriate by obtaining additional information or files.
* Drafting and typing correspondence, reports, memos, e-mails, minutes and other documentation as required.
* Develop a sound knowledge of the structure of the Directorate in order to distribute information correctly and communicate effectively.
* To maintain accurate diaries, bring forward and e-mail management system(s), either electronically or manually as required by the Directorate/Specialties.
* To co-ordinate both internal and external meetings and functions on behalf of the management team, including sourcing and securing appropriate venues, preparing and circulating agendas and relevant enclosures from information received, ensuring equipment is available and organising refreshments.
* To attend meetings and take, produce and circulate accurate, complex minutes.
* To deal appropriately with enquiries by letter, fax, e-mail and telephone from staff, external parties and other departments.
Person specification
Qualifications
* RSA II Typing/Word Processing or equivalent
* GCE/GCSE English or equivalent, Grade C or above.
* AMSPAR Diploma (or previous medical secretarial experience)
* RSA III Typing/Word Processing or equivalent
* Shorthand qualification, 60 wpm or above.
Experience
* Previous medical secretarial experience (or AMSPAR)
As a major employer in the Black Country and West Birmingham region we are committed to supporting all employees to achieve a healthy work life balance. We want the Black Country and West Birmingham region to be the best place to work and as such will consider all requests to work flexibly taking into account personal and individual circumstances alongside the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the Recruiting Manager as part of the on-boarding process.
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