Job Description
As an Administrative Assistant you will provide high level administrative support to the PF and COO Office to ensure the efficient running of both business areas. You will provide support for the Executive Assistant to the CEO of Personal Finance and cover periods of absence, managing workload collaboratively.
As an Administrative Assistant you will:
* Provide comprehensive assistance to the Directors in an extremely fast paced environment
* Understand priorities, reorganising workloads and tasks accordingly to ensure they are able to deliver
* Carry out delegated tasks from Executive Assistant to a high standard, using initiative and asking for guidance when necessary
* Co-ordinate and manage the Directors' diaries managing time effectively and intelligently, using initiative to prioritise urgent matters to ensure the smooth, timely and professional running of the business area at all times
* Act as an ambassador, gatekeeper and point of contact for the Directors and CEO at times, dealing with all matters in an efficient, sensitive and reliable manner.
* Manage and organise Directors' travel and accommodation
* Prepare agendas/papers/presentations for committee meetings
* Meet and Greet visitors and making arrangements
* Handle day to day operations of both offices in a professional and friendly manner
Qualifications
Essential:
* Strong Administrative skills
* Highly proficient in Microsoft Office including Outlook, Word, Excel and Powerpoint
* Previous experience handling confidential information
* Attention to detail with strong time management skills
* Strong communication skills
* Stakeholder management skills
* Previous experience of managing busy schedules/diary
Additional Information
If you feel you have some of the skills mentioned above, but not all, please do still apply and we would be happy to have a further discussion with you in regards to your suitability for the role.
Together embraces diversity and inclusion, and are proud to be an equal opportunity workplace. Not only do we welcome difference – we celebrate it, support it and really value our colleagues for who they are. We are committed to building a team that represents a variety of backgrounds, perspectives and skills.
If you feel you'd benefit from any support or reasonable adjustments during any stage of the recruitment process, please don’t hesitate to let us know when completing your application. This information will be picked up by our team, so we can try and put steps in place to help you be at your best through this process.
Please note that all successful applicants will undergo relevant employment reference, financial and criminal record checks.