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Detailed job description and main responsibilities
Provide information to the recruiting specialities on a range of Medical Workforce issues, ensuring that Trust policies and standards, as well as national terms and conditions of employment for doctors are adhered to.
This may relate to:
* Terms and conditions of employment for doctors
* Recruitment and selection of all Medical Staff
* Workforce and vacancy information
Provide information to managers and medical staff on pay and terms of conditions of employment and on Trust policies relating to medical workforce.
To deal with a range of employee relation queries in accordance with the Trust's HR policies and terms and conditions of employment for medical staff.
Investigate and resolve queries received from recruiting managers and applicants with allocated Divisions, ensuring action to prevent any reoccurrence, escalating to Medical Workforce Team Leader and/or Medical Workforce Manager when required.
To generate reports on medical workforce information.
To complete forms for new starters, leavers or contractual changes for medical staff.
To ensure personal files are updated for audit purposes by completing monthly checks to ensure all visas, GMC registrations and DBS's have been renewed where applicable.
To complete compliance checks for new starters in relation to passports, visas, occupational health clearances, DBS clearance and references in line with NHS Employers standards. To ensure all paperwork and evidence of documents are received in a timely manner. To ensure all new starters are checked against the alert database and against the GMC register.
To complete monthly checks to investigate if any doctors on fixed term contracts require an extension of contract or termination form to be completed. To complete all ESR forms by 6th of each month to ensure no pay errors occur.
To provide cross-cover within the Medical Workforce Team during times of absence, as and when necessary to ensure the effective delivery of service.
Provide day-to-day supervision for Medical Workforce Officers, including monitoring and checking completion of appropriate recruitment administration work.
To undertake advertising of all medical roles across each specialty - utilising social media and any other relevant jobs board. Liaise with Communications team where appropriate to ensure wide coverage of vacancies using social media and other forms of communication to promote vacancies.
Person specification
Qualifications
Essential criteria
* See supporting documents
Desirable criteria
* See supporting documents
Experience
Essential criteria
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Desirable criteria
* See supporting documents
Knowledge
Essential criteria
* See supporting documents
Desirable criteria
* See supporting documents
Skills
Essential criteria
* See supporting documents
Desirable criteria
* See supporting documents
To ensure that we provide world-class patient care, UHCW recruits people that can demonstrate the Trust's Values and Behaviours in their everyday life. Therefore, if you are invited to interview, you will be undertaking a Values Based Interview/Assessment, which explores not only what you do but how and why you do it.
The Trust is committed to Equal Opportunities within the workplace. All vacancies will be considered for Job Share unless otherwise stated. All applicants who have a disability and who meet the minimum criteria for the job will be interviewed.
In submitting an application form, you authorise University Hospital Coventry & Warwickshire NHS Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you, including Occupational Health data (inoculations and screening tests).
UHCW NHS Trust, by virtue of its Green Plan, is committed to ensuring that the way we provide services minimises the impact on the environment and the future health of the public.
If you are successful at interview you will receive a conditional offer of employment and we'll ask you for information so that we can carry out pre-employment checks.
We must confirm the identity of our staff and their right to work in the United Kingdom.
Depending on your level of exposure with patients you may be required to undertake a Standard or Enhanced DBS. The cost of this check will be charged to you and will be deducted from your salary over the first 3 months of employment at the current rate.
All correspondence will be sent by email; please check your account regularly including your Junk/SPAM folders.
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